The Program Operations Assistant will work with all program staff to support strategic program implementation by providing day-to-day support in the consolidation and coordination of the program activities. The role-holder is also responsible for supporting program transition activities that lead to the successful launch of programs and supporting the competition and implementation activities of... different programs. This role is central to the efficient and timely delivery of program commitments at AECF, and the role holder is required to be agile, innovative, and provide a speedy turnaround for processes.

This role will report to the Head of Program Operations.

Key Responsibilities

Program Operations – 60%


Work in the competition’s office to support the inception and launch of programs. This will include, but will not be limited to, planning & coordinating physical and virtual program launches and management of the online competitions platform.
Support the automation of critical program processes in systems like Project Management System (PMIS), Salesforce, etc. This will include participating in design workshops, participating in the system testing, and the subsequent roll-out activities.
Support the Program Operations Officer in planning and coordinating program management committees like the Internal Investments Committee (IIRC) and the Portfolio Management Committee (PMC), and other program forums as required
Support in developing and generating weekly dashboards with key program performance data.
Support data analysis and development of data visualization dashboards for key program activities.
Contribute to the review of the portfolio management manual, program handbook, and any other supporting documents.
Contribute to undertaking desktop research that informs program design and development of funding proposals.
Support the implementation activities of the programs, including marking, due diligence, ESG review, and preparation of investment memos.
Support performance monitoring activities as may be required.


Suitable candidates should:


Possess a bachelor’s degree in business, economics, agriculture, renewable energy, or a related discipline relevant to AECF’s areas of focus.
Have at least three (3) years of experience, preferably in the development sector, agribusiness, energy, environment, and/or climate sectors.
Possess knowledge of MS Project or any project and task management tool (trello.com, Outlook tasks).
Be computer proficient in: Word, Excel, Outlook, Internet search skills, PowerPoint, and have the ability to learn new applications quickly.
Possess strong planning, organizational, and administrative skills, able to develop clear action plans with defined goals, allocate appropriate resources, and ensure successful execution.
Be able to demonstrate a high level of accuracy, attention to detail, thoroughness, and an ability to maintain a timely and efficient workflow.
Be fluent in English. Proficiency in additional languages, e.g., French, is an added advantage more

The Program Administration Assistant will be responsible for providing comprehensive support to the Director of Programs and the programs department. The role holder will provide end-to-end support on the program activities, manage documentation, and ensure that project timelines and objectives are met. This dynamic position requires the ability to anticipate needs, think critically, and offer... solutions to problems with a high level of professionalism and confidentiality.

This role will report to the Director of Programs.

Key Responsibilities


Proactively manage and coordinate the diary of the Director of Programs, arranging internal and external meetings and ensuring appropriate briefing papers are prepared and provided.
The role holder is expected to anticipate and prepare research and briefing papers in advance of appointments and presentations and draft subsequent correspondence and follow up as necessary.
Support the Director of Programs and program heads of departments administratively, including in all matters relating to their travels (travel authorization requests and accountabilities) and procurement.
Provide support for meetings within the programmes as may be directed by the DOP by ensuring they are properly organized and serviced. This will include drafting agendas, collating papers and reports, taking minutes and following up on action points.
Coordinate and support preparation of key reports and presentations including Board documents for the Director of Programmes.
Co-ordinate the articles from programs for the bi-annual newsletter.
Organize and manage Portfolio Management Committee (PMC) meetings including scheduling, managing papers, recording minutes and tracking closure of actions.
Manage the Portfolio Leadership Meetings including scheduling, managing papers, recording minutes and tracking closure of actions.
Manage the monthly program managers meeting including scheduling, managing and consolidating the presentations from portfolio leadership team and program managers, recording minutes and tracking closure of actions.
Responsible for consolidating and ensuring delivery of the monthly program key activities and Important Goals for the programs.
Manage the department’s calendar of events. Support in the classification of events and maintain an electronic calendar of events for the portfolio team, and help prioritize meetings and activities.
Maintain a Program Donor Compliance Tracker to ensure timely delivery of relevant documents.
Maintain an effective and up-to-date record and filing system for programme documents, project activities, templates, trackers and other programme documents for quick and easy reference.
Manage portfolio conference and workshop logistics by preparing draft budgets, making travel and hotel bookings, sending invitations, preparing workshop materials and arranging for per diems and other reimbursements.


Suitable candidates should:


Possess a bachelor’s degree in finance/accounting/economics, or a business-related field.
Have at least three (3) years of experience in a development or commercial environment.
Have a working knowledge of PowerPoint for creating presentations, Excel, Word, and report writing skills.
Have good collaboration, communication, and influencing skills, and be a team player.
Be proactive and self-driven. more

The Business Analyst will be responsible for the sector’s performance. This includes providing performance and decision-making support for the Agribusiness sector against the set targets and KPIs per the approved program plan for the year.

The role-holder will develop and maintain the sector’s reporting to ensure the achievement of annual performance targets. They will build dashboards and... reports at the program level that will facilitate thorough analysis of outcomes to better understand how well we meet our strategic objectives.

The incumbent will guide budget spending and cost monitoring for the different programs and ensure adherence to donor requirements.

The role will report to the Associate Director – Agribusiness.

Key Responsibilities

Strategic:


Support the Associate Director in program implementation, including developing sector insight to support execution and business envelopment.
Consolidating and ensuring delivery of the weekly program management dashboard report for the Agriculture Sector.
Support and review all investment memos and ensure compliance with AECF investment policies and donor requirements.
Identify key impact realization risks inherent at the program level and work with relevant program teams to correct courses.
Development of Strategic reviews- Operational review board meeting reports.


Operational:


Issue weekly and monthly performance reports against targets across all program KPIs, review activity outcomes, and highlight what is required to deliver against lagging KPIs.
Carry out monthly performance stress-testing of planned disbursements and portfolio construction targets, identifying gaps that need to be fixed. Implement strategies/initiatives to plug these gaps.
Ensure all audit issues raised that affect program performance have been effected and measures put in place to prevent their re-occurrence.
Prepare inputs for presentations required for the sector at various forums, management forums, donor reports, etc.
Operate in a manner that is quick to solve and agile, particularly in response to ad hoc requests and requirements.


Suitable candidates should:


Possess a bachelor’s degree in finance/accounting/economics or a business-related field.
Possess professional qualification in CPA/ACCA or Agriculture Value chain analysis.
Have at least five(5) years of experience in a commercial role and agriculture sector.
Have a high degree in analytical skills, good knowledge of value chain analysis, process and detail orientation.
Have good communication and influencing skills and be a team player.
Be able to work with change and have the ability to set Targets and Monitor performance more

We are seeking an Operations Assistant who will work closely with the Director of Operations and Finance(DOF) to design strategies that maximize AECF’s business operations efficiency. The role holder will also provide administrative support to the DOF’s office.

The role will report to the Director of Operations & Finance.

Key Responsibilities


Assist with developing and implementing... strategies and processes that maximize the productivity of AECF’s business functions.
With guidance from the DOF, carry out research on current trends and propose process improvements.
Regularly monitor the implementation of department service level agreements for improved turn-around times.
Support the DOF to gather daily intelligence from all Countries of operation on all matters (PESTEL) that may affect AECF work.
Schedule meetings and follow up on matters arising with relevant team members.
Maintain the annual departmental calendar on critical compliance tasks.
Provide administrative assistance to the DOF’s office.


Suitable candidates should:


Possess a Bachelor’s Degree in Business Administration, ICT, Finance, Statistics, or any other business-related discipline.
Be computer proficient and be familiar with MS Office.
Have a minimum of three (3) years of work experience.
Be able to demonstrate proactive approaches to problem-solving.
Be able to demonstrate the ability to achieve goals and meet deadlines in a fast-paced environment.
Be proficient in English and Swahili, with French as an added advantage. more

The finance officer will be part of the core finance team at AECF, which is responsible for overall financial management. The incumbent will serve as the finance liaison to AECF’s donors and will represent AECF at any donor and program partner meetings and ensure consolidation of the periodic award budgets, financial reports, strong tracking of program expenditures, continual analysis of program... cash flow, ensuring compliance with AECF’s and donor policies.

The role holder will also have responsibility over the program's general ledger monthly review, ensuring ledger data is up to date and accurate to assist in the preparation of financial reports to management, donors, and the board.

This role will report to the Senior Finance Officer.

Key Responsibilities


Assist with financial planning, including preparation of project budgets, project cash flow forecasts, and implementation of appropriate budgetary controls.
Producing monthly actual vs budget (variance) reports for programs and participating in quarterly meetings with portfolio teams to review the reports.
Ensure timely processing of program financial and accounting data, confirming such data is in accordance with the laid down procedures and policies, accurate, complete, adequately supported by all underlying appropriate documents, correctly assigned to appropriate expenses and project budget lines, and donor conditions.
Monthly review of project ledger, ensuring accuracy of postings and alignment to program design and budgets.
Prepare bank reconciliation statements for select bank accounts on a monthly basis.
Maintain primary relationship and correspond with donors on all requests relating to budgets and donor financial reports.
Tracking of cost share for programs that require a contribution.
Assist in external audit coordination of the project, including preparation of relevant audit schedules, as may be assigned.
Preparation of project financial reports in an accurate and timely manner, in line with program reporting templates, donor, and AECF policies.
Review and approve travel advance requests and surrenders as per policy.
Support for proposal budgets.


Suitable candidates should:


Have a bachelor’s degree in economics, statistics, commerce, or finance from a recognized university.
Have professional qualifications in finance (CPA, ACCA) ora related field.
Be a member of a professional body.
Haveat least five (5) years of experience managing the finances of >$20 million international non-profit organization with a mix of funding sources, preferably bilateral donors.
Have working experience with FCDO, GAC, Kfw, IFC, EU, World Bank, and SIDA.
Experience working in an ERP environment.
Have strong proficiency in advanced Excel features.
Be fluent in English. Proficiency in additional languages such as French is preferred more

As a programme manager, you will be responsible for managing the implementation of the REACT SSA Kenya program in the RE sector, ensuring that it delivers on its objectives. This includes providing leadership to the project team, spearheading the preparation of term sheets and marketing competitions, reviewing and marking proposals, drafting investment memos and presenting them to the investment... committees, and ensuring alignment with strategic goals.
Key Responsibilities

Provide strategic leadership in portfolio construction, driving competition promotion, refining scoring criteria, and leading the assessment and selection of applications. Lead the drafting and presentation of investment memos to internal and external investment committees, ensuring alignment with strategic objectives.
Direct the execution and management of program goals and ensure investees’ adherence to AECF’s grant implementation principles while optimizing efficiency, effectiveness, and impact throughout the project lifecycle.
Build high-level professional relationships with investees and service providers, ensuring value for money and transparency and minimizing fraud and inefficiency across the portfolio.
Oversee the comprehensive monitoring and evaluation of grant implementation, ensuring timely tracking of milestones, compliance, and deliverables. Provide strategic oversight of site visits, periodic reporting analysis, and actionable feedback to investees for optimal performance.
Lead financial oversight of fund disbursement requests, ensuring timely and well-informed recommendations that promote effective allocation and utilization of resources to maximize impact.
Direct the preparation of high-level performance reports, identifying deviations or delays, and driving collaborative efforts with internal teams and investees to resolve challenges and optimize outcomes.
Ensure robust site visit protocols and lead evaluations of operational and financial performance to guarantee the consistent achievement of program objectives.
Lead the identification and coordination of technical assistance, ensuring investees receive tailored support to enhance their capacity and performance.
Champion the development of management and donor reports, providing strategic insights into portfolio achievements and challenges while positioning the portfolio for continued growth.
Lead proposal development and fundraising efforts, identifying new opportunities for portfolio expansion and sustainability through targeted program areas.
Drive the portfolio’s learning and innovation agenda, collaborating with Impact, Knowledge, and Insights teams to enhance AECF’s reputation and influence systemic change across Africa’s market systems.
Ensure adherence to internal controls, risk management, and compliance frameworks, continuously refining the program risk and mitigation strategy in alignment with AECF’s overall governance framework.

Qualifications:

An advanced university degree in finance, business administration, international development, social sciences, development finance, or a related field.
At least eight years of investment or grant-making experience in the Kenyan RE sector.
Extensive experience in investment, grant-making, due diligence processes, and grant management in the Kenyan RE sector.
Experience and/or good understanding of the circular economy, including waste management, e-mobility, energy access, and productive uses of energy solutions within the Kenyan context.
Extensive knowledge and understanding of program design and development, project cycle management, financial budgeting, and reporting.
Experience working alongside a wide range of grantees/investees with skill and sensitivity, including private sector players and public institutions in Kenya.
An in-depth understanding of the work and challenges of renewable energy companies in Kenya. more

KEY RESPONSIBILITIES

Design a well-structured database table in reference to AECF key impact metrics.
Download historical impact data from SharePoint and reorganize it into already developed database tables created for each metrics category.
Upload these database tables into the Airtable database with guidance from the impact team.
Conduct data entry for half-year reporting (Jan – June 2024)... into the Airtable database for analysis and reporting.
Ensure timely follow-up of all missing data and seek clarification from impact and program team members.
Document and share lessons learned during data entry, collation, and analysis for further improvements.

WHAT YOU’LL NEED TO SUCCEED

Possess a bachelor’s degree or diploma in Information Technology (IT), Computer Science, Social Sciences, or a related field.
Preferably have experience in designing databases.
Have less than one-year post undergrad completion.
Have an excellent command of English (both written and spoken).
Be proficient in MS Office Suite, MS Excel, MS Access, and MS Word.
Have the ability to work in a fast-paced, self-directed environment under deadline pressures.
Have the ability to manage own workload independently, multi-task, and prioritize effectively.
Be keen on details and proactive.
Have the ability to work effectively in a multicultural environment.
Possess great interpersonal skills. more

The Role
The role holder is responsible for assisting the audit department in providing independent, objective assurance and advisory service to the Board of Directors and the Executive Committee on the effectiveness of the AECF’s policies, procedures, internal controls, and governance processes to ensure the achievement of the AECF’s mandate.
Key Responsibilities
Internal Audit

Support the... Head of Internal Audit in developing and implementing internal audit strategy and budgets aligned to the AECF’s strategic plan.
Evaluate existing areas of risks and controls within the fund, assess them in order of priority, and suggest ways of mitigation.
Design audit programs and plans and ensure their implementation.
Conduct risk-based audits and system compliance audits both at the fund and its intermediaries and recommend improvements.
Regular reviews to monitor the implementation of action plans to address internal control deficiencies.
Update the Head of Internal Audit on the implementation of findings raised through external audits.
Reviewing and advising on compliance levels through regular appraisal of the actual operations versus the policies and procedures so as to maintain reasonable and applicable levels of compliance.
Undertake special investigations, follow-up, and specific analysis as requested by the Head of Internal Audit.
Determine the adequacy of internal controls by conducting internal protective and constructive audits of the controls, financial records, administrative procedures, and operations of core business activities as well as management support services.
Examine and inspect activity records, accounting systems and procedures relating to equipment, physical facilities, including intellectual property to determine their efficiency and protective value and the degree of resource utilization.
Analyze data for evidence of deficiencies in control, duplication of effort, extravagance, fraud or lack of compliance with approved policies; may be required to interact with suppliers to verify records.
Provide advice, challenge and support to multidisciplinary teams in developing, implementing and evaluating strategic management plans, in order to improve organizational effectiveness.

Board Papers and Reporting

Assist in the preparation of board papers, periodic progress reports, and annual reports showing achievements of the internal audit function.
Evaluate progress and status of steps taken to address any audit comments received from external audit reports to enhance organizational effectiveness.
Make recommendations for the improvement of the AECF operations to the Head of Internal Audit.

Stakeholder Engagement

Proactively develop a trusted advisor relationship with management that enables internal audit to effectively influence positive changes within the AECF.
Develop strategies for strengthening collaborative partnerships and networks with stakeholders, particularly relevant agencies to ensure statutory compliance.
Liaising with the Human Resources and Administration Manager to familiarize the fund’s employees/clients with audit procedures and requirements through consultative meetings and seminars.

People and Leadership

Assess training needs to build staff capacity in internal audit control, ethical business conduct as well as integrity and accountability of funds.

The Candidate
Suitable candidates should have the following:

Hold an undergraduate degree in business management, finance or equivalent field of study.
Hold a professional qualification in CPA, CIA or CISA.
Have a minimum of 5 years’ experience in audit of private companies.
Experience working with donor-funded organizations is desirable.
Demonstrate proven ability to document findings and provide possible solutions.
Possess the ability to interact and maintain professional standards with stakeholders.
Demonstrate proven communication, presentation, and writing skills with the ability to effectively communicate within the organization and externally.
Possess excellent written and spoken English. Working knowledge in French or Portuguese is an added advantage. more

Responsibilities

Financial and Impact Analysis.
Deal Structuring, Negotiations, and Execution.
Investment Readiness and Facilitation.
Insights and Knowledge Sharing.

The Candidate
Suitable candidates should possess:

A Bachelors Degree in business or commerce.
A master’s degree in business or finance will be an added advantage.
A CFA level certification or at an advanced stage of... completion.
At least five years of experience in the field of financial analysis, investment analysis, management consulting, corporate finance, private equity, or venture debt with a proven track record of sourcing, structuring and closing investments.
Strong analytical skills to review and analyze complex financial information. Knowledge and experience in global financial markets including expertise in emerging markets.
Experience in identifying, originating and qualifying new business opportunities, developing and executing results-driven client engagements.
Advanced financial, credit and risk evaluation skills, with demonstrated ability to structure and negotiate a variety of complex financial instruments (debt and equity).
Demonstrated strong written, presentation, and communications skills in English and ability to synthesize and present information effectively and tailored to different audiences.
Excellent business judgment and problem-solving skills to identify issues, present creative, practical solutions, and make and commit to sound decisions, anticipating short and long-term implications.
Working knowledge of French will be an added advantage. more

Competence.
The consultant/Consulting firm should demonstrate the following:

Demonstrates integrity by modelling basic ethical standards.
Displays cultural, gender, religion, race, nationality, and age sensitivity and adaptability.
Ability to work in close collaboration with AECF staff, prioritize and meet strict deadlines.
Demonstrates capacity to plan, organize, and execute... effectively.
Builds strong relationships with internal and external clients.
Demonstrated ability to function in a team environment and to deal with a complex multi-stakeholder environment.
Excellent written communication and presentation/public speaking skills focus on results, ability to interact productively in a teamwork environment.

Qualifications and experience.
Education
The Consultant/Lead consultantshould have the following qualifications:

At least a master’s degree in environmental Auditing, Carbon Finance, Climate Change Mitigation, Carbon Accounting, Environmental Management, Environmental Engineering or another related discipline.

Experience
The consultant/consulting firm should have the following experience:

Minimum of 10 years of professional experience in carbon finance, carbon projects design, and knowledge of the nexus of carbon finance and experience in compliance (CDM) and voluntary carbon markets (e.g. Gold standard/verra). Understanding of the Paris Agreement, Nationally Determined Contributions and UNFCCC carbon markets guidelines is an added advantage.
Experience in carbon accounting, and development of GHG inventories in the Energy and Agriculture IPCC sectors.
Familiarity with international development issues, including an understanding of technical and regulatory matters in the areas of climate change, Article 6.2, 6.4 and sustainable development.
Demonstrated experience with the development of carbon finance projects in developing countries with at three similar projects conducted in the past.
Experience in undertaking Capacity Gap and Needs Assessment for carbon market readiness in developing countries. Experience working with SMEs is an added advantage.
Understanding of monitoring, reporting and verification requirements
Proven knowledge of the development of carbon markets-related guidance manuals. more