Duties and Responsibilities

Human Resource Information Systems


In close liaison with the ICT staff, assists in the maintenance of the Human Resources sections of both the Internet, culture, and company information, and Intranet sites.
Oversees the maintenance of up-to-date employee-related databases; both physical and electronic records and compiles and submits authorized HR data as per... NEA requirements on an annual basis.
Oversees the maintenance both of physical and electronic records on leave-annual, sick, and other absences.
Recommends and maintains human resources databases, computer software systems, and manual filing systems.


Recruitment and Talent Acquisition:


In close coordination with the Head-Human Resources, assists, oversees, and ensures line managers/business unit heads/ line directors set and hire within the stipulated policies and that all candidates are communicated with on time as per procedures established.
In close liaison with the line managers, line directors and Head of Human Resources participates in the recruitment process as assigned.
Interpret and implement recruitment strategies to attract top talent.
Manage the entire hiring process, including job postings, screening, interviews, and selection.
Collaborate with department managers to understand job requirements and skill sets for various positions.
Maintain and manage candidate databases and ensure a smooth on boarding process for new employees.


Employee Relations and communication


Serve as a point of contact for employee concerns, grievances, and conflicts, ensuring they are addressed promptly and fairly.
Promote a positive work environment by implementing employee engagement initiatives as appropriate.
Conduct further investigations when employee complaints or concerns are brought forth.
Mediates disputes and management disciplinary procedures in line with company policies.
Advises and supports line managers/business unit heads to manage employee relations issues, using HR policies and procedures and employment laws.
Coordinates and assists in the resolution of specific policy-related and procedural problems inquiries.
Oversees and assists with employee communication and feedback through such avenues as office meetings, suggestion programs, employee satisfaction surveys, newsletters, and one-on-one meetings.
Helps monitor the organization's culture so that it supports the attainment of goals and promotes employee satisfaction.
Assists with the office-wide committees including the wellness, learning, environmental health, safety, discipline, and communications committees and as will be communicated.


 Performance Management


Support the implementation of performance review systems and processes through communication, assisting line managers review Job Descriptions, Key Performance Indicators, performance Appraisal Tools, performance development (Improvement) plans (PDPs), and employee development programs.
Guide managers in setting clear performance goals and objectives for their teams as well as address disciplinary/Poor performance related issues in line with the provisions of the company policy and related laws while ensuring fairness and transparency.
Monitor and update line managers to ensure that employee performance processes are complied with and returns submitted to HR department correctly and within the set timelines.
Maintains employee-performance-related records- both physical and electronic.


 HR Policies and Procedures Compliance and Legal Requirements


Assist in developing and updating HR policies and procedures in line with company objectives and legislative requirements.
Communicate with HR policies to staff and ensure proper understanding and adherence across the organization.
Support the development of the employee handbook and ensure it is regularly updated.
Ensure compliance with labor laws, employment standards, and relevant regulations.
Keep abreast of changes in labor laws and industry best practices.
Maintain accurate and up-to-date employee records, ensuring confidentiality and compliance with data protection laws


 Compensation and Benefits


Participate actively in administering employee compensation, benefits, and incentive programs.
Assist in salary reviews and benchmarking processes to ensure competitiveness.
Liaise closely with HR Assistant in charge of payroll to ensure timely and accurate payroll processing in collaboration with the finance department.


 Training and Development


Identify training and development needs across the organization.
Coordinate training programs, workshops, and seminars to support employee growth and skill development.
Track the effectiveness of training initiatives and adjust as necessary.
Maintain accurate and up-to-date employee training and development records, ensuring confidentiality and compliance with data protection laws.


 HR Reports and Reporting


Gather, track data and information and report on all the HR-related reporting areas as directed and agreed with the Head of Human Resources.
Implements related HR decisions arising from the HR reports directed Head-Human Resources
Prepares and analyses reports that are necessary to carry out the functions of the department and office.
Prepares and presents periodic reports for human resources on a daily, weekly, Bi-weekly, monthly, and quarterly or, as necessary and/or requested by the respective companies.
Use HR data and analytics to identify trends and inform decision-making.
Provide regular HR reports to management, highlighting key issues and opportunities for improvement.


Job Qualifications


Possession of a Certified Human Resource Professional (CHRP)/ Higher National Diploma in Human Resources Management certification is a Must.
Bachelor’s degree in human resources, Social Sciences, or equivalent from a recognized university added advantage.
IHRM membership is a must-have.
At least Three (3) years of experience managing HR processes in a labour-intensive and Unionisable environment.
Payroll processing experience
Minimum two (2) years of hands-on work experience in any HRMIS (MUST have).
Knowledge and working experience with Kenyan Labour laws. more

The Human Resources Assistant will provide administrative support to the HR team and assist with essential HR functions. Key responsibilities include coordinating recruitment processes, managing documentation, and maintaining both physical and electronic HR records—including scanning and uploading files for digital storage. The role also involves preparing payroll data, submitting it to the Head... of HR for approval, and forwarding it to the Payroll Accountant for processing. Additionally, the assistant will monitor attendance using biometric systems, generate and share attendance reports with clients, track employee leave, and capture and update accurate HR data for the preparation of monthly reports to be submitted to the Head of HR.

Duties and Responsibilities

Recruitment and onboarding facilitation


Assist with recruitment tasks: process recruitment requisitions, draft job adverts, review Job Descriptions in close liaison with recruiting managers.
Facilitate posting of job advertisements on career websites, university boards, and other appropriate venues.
Pull CVs from the recruitment e-mail address and shave in the shared recruitment folder.
Review, perform basic reference checks (initial HR Snap interviews), and share screened CVs for shortlisting with the recruiting line managers
Schedule and facilitate interviews, communicate interview results to candidates.
Facilitate the on boarding process by coordinating with other departments to ensure all procedural requirements are executed and fulfilled.


HR Administrative Functions


Provide clerical and administrative support to the HR team as assigned.
Coordinate logistics for HR events and meetings.
Facilitate management-employee communication; take minutes during HR / administration meetings, disciplinary sessions, performance reviews, trainings sessions etc.
Assist in documenting performance evaluations, disciplinary actions, and employee achievements etc.
Maintain the departmental email account and answer frequently asked questions from employees concerning standard policies, benefits, hiring processes, complaints in a timely and professional manner and refer more complex questions to higher-level HR staff.
Track employee attendance and leaves, liaise with line managers and share updates.
Coordinate and schedule training sessions for employees as instructed/ scheduled.
Track participation and completion of compliance training to ensure all employees are up to date with their training requirements.
Assist with payroll data processing and documentation.


Employee Documentation and Records Management:


Create and maintain physical and electronic employee records, ensuring they are complete, accurate, and up to date.
Record changes in employee status, such as promotions, transfers, and terminations.
Ensure employees sign and return all necessary documents.
Update employee records to reflect changes in personal information, job title, salary, or benefits.
Ensure all required documents are collected, filed, and retained according to legal standards.
Ensure records are stored securely and confidentially, in compliance with data protection regulations.
Retrieve HR records as requested and approved.
Assist in preparing and distributing employment contracts, offer letters, and other employment-related agreements.
Assist process employee terminations, including preparing termination letters and finalizing paperwork.
Maintain the integrity and confidentiality of human resources files and records.


 HR Compliance Functions:


Serve as a point of contact for employees’ compliance-related queries, such as questions about labor laws, company policies, or ethical conduct guidelines.
Facilitate communication between employees and HR to address and resolve compliance issues.
Assist in the implementation and monitoring of HR policies and procedures.
Assist with the monitoring of the company's HR compliance.
Maintain awareness of the company’s HR policies.
Ensure compliance with as well as communicating all updates to employees HR policies, procedures, and regulations.
Stay informed about changes in employment laws and regulations that affect the company.
Assist HR managers in reviewing and updating company policies and practices to align with new legal requirements.
Support HR and compliance audits by gathering necessary documentation and assisting with onsite audit activities.
Follow up on audit findings to help implement recommended changes and improvements.


Payroll Support


Initiate communication and liaise communicating with accountants across the Group of Companies for submission of payroll updates as per payroll preparation schedule.
Input and maintain employee data in the payroll system, including new hires, terminations, changes in salary, and deductions.
Collect and review Biometrics (timecards/ timesheets) to accurately gather, calculate and document hours worked by employees as well absence hours.
Assist address discrepancies and resolve issues related to time and attendance.
Maintain and compile accurate and up-to-date payroll data and records as per payroll input received records, including employee earnings, deductions, etc in the agreed upon payroll changes sheet for Head of HR approval for payroll processing.
Process and update payroll changes, such as updates to employee information and salary adjustments.
Ensure accuracy and completeness of data to avoid errors in payroll calculations.
Generating payroll reports as needed for HR and accounting purposes.
Respond to employee inquiries regarding payroll issues, including paychecks, deductions, and taxes.


Report & Reports


Track, compile, maintain and share HR data for the various HR processes for HR reports and reporting purposes.
Collect and compile HR data from various sources such as employee records, payroll reports, and performance evaluations etc.
Ensure the accuracy and completeness of the data collected.
Assist in analysing HR data to identify trends, patterns, and areas for improvement.
Customize reports to meet the specific needs of HR managers and executives.
Generate standard HR reports such as headcount reports, turnover reports, and training reports and share with the relevant authorities as requested and approved.


Job Qualifications


Higher National Diploma/ bachelor’s degree in human resources, Social Sciences, or equivalent from a recognized university is a desirable.
Knowledge of labour laws and government regulations that concern workplaces and employment matters.
Thorough understanding of human resource practices and industry trends.
IHRM membership is a desirable.
At least three (3) years of experience handling HR processes.
Minimum 1 year of hands-on work experience in any HRMIS more

Duties and Responsibilities


Tyre Installation: Fit new tyres to trucks, ensuring proper alignment and balance.
Maintenance and Repair: Inspect and repair tyres, including patching punctures and replacing worn or damaged tyres.
Tyre Rotation: Perform regular tyre rotations to ensure even wear and extend tyre life.
Pressure Checks: Monitor and adjust tyre pressure to maintain optimal... performance and safety.
Emergency Response: Respond to tyre-related emergencies, providing onsite repairs or replacements as needed.
Inventory Management: Assist in maintaining accurate records of tyre inventory and usage.
Compliance and Safety: Ensure all tyre-related activities comply with safety standards and regulations.
Customer Service: Provide excellent service to drivers and other fleet personnel, addressing any tyre related concerns promptly.


Job Qualifications


KCSE certificate or equivalent; technical training in automotive maintenance is a plus.
Minimum of 1 year of experience in tyre fitting or automotive maintenance.
Proficiency in using tyre fitting tools and equipment, strong attention to detail, and good problem-solving skills.
Understanding of tyre maintenance, repair techniques, and safety standards for heavy commercial vehicles.
Ability to perform physical tasks, including lifting heavy tyres and working in various weather conditions. more

Supervisory & Leadership


Provide leadership and direction to Yard Supervisors, ensuring daily operations run smoothly. 
Monitor staff performance, conduct periodic assessments, and implement training programs. 
Foster a culture of safety, efficiency, and continuous improvement. 


Yard Operations & Workflow Management


Oversee tyre inspection, sorting, storage, and dispatch... processes. 
Coordinate timely tyre repairs, retreading, and disposal in line with company policies. 
Ensure the yard is maintained in an organized, clean, and compliant manner. 


Inventory & Stock Management


Track inventory levels, ensuring accurate documentation of incoming and outgoing tyres. 
Implement stock control procedures to minimize losses and optimize resource allocation. 
Work closely with procurement teams for efficient stock replenishment. 


Compliance & Safety


Enforce safety protocols and ensure all yard activities comply with regulatory and environmental standards. 
Conduct regular safety audits and risk assessments to prevent accidents. 
Ensure adherence to company policies and industry best practices. 


Communication & Coordination


Collaborate with internal departments such as logistics, procurement, and operations to align yard activities with business goals. 
Maintain clear documentation and reporting structures for efficiency tracking. 
Serve as a key point of contact for senior management on yard performance metrics. 


Job Qualifications


Bachelor’s degree or diploma in Logistics, Supply Chain, Automotive Engineering, or a related field (preferred).
Minimum of 5years of experience in tyre management, yard operations, warehousing, or logistics, with at least 2 years in a supervisory or managerial role.
Proven experience in tyre management, warehousing, or logistics operations.
Strong leadership and people management skills.
Knowledge of tyre types, repairs, retreading, and disposal processes.
Ability to optimize workflow, manage inventory, and ensure regulatory compliance.
Proficiency in reporting tools and inventory management systems. more

Supervisory & Leadership


 Provide leadership and direction to Yard Supervisors, ensuring daily operations run smoothly. 
 Monitor staff performance, conduct periodic assessments, and implement training programs. 
 Foster a culture of safety, efficiency, and continuous improvement. 


Yard Operations & Workflow Management


Oversee tyre inspection, sorting, storage, and dispatch... processes. 
Coordinate timely tyre repairs, retreading, and disposal in line with company policies. 
Ensure the yard is maintained in an organized, clean, and compliant manner. 


Inventory & Stock Management


Track inventory levels, ensuring accurate documentation of incoming and outgoing tyres. 
Implement stock control procedures to minimize losses and optimize resource allocation. 
Work closely with procurement teams for efficient stock replenishment. 


Compliance & Safety


Enforce safety protocols and ensure all yard activities comply with regulatory and environmental standards. 
Conduct regular safety audits and risk assessments to prevent accidents. 
Ensure adherence to company policies and industry best practices. 


Communication & Coordination


Collaborate with internal departments such as logistics, procurement, and operations to align yard activities with business goals. 
Maintain clear documentation and reporting structures for efficiency tracking. 
Serve as a key point of contact for senior management on yard performance metrics. 


Job Qualifications


Bachelor’s degree or diploma in Logistics, Supply Chain, Automotive Engineering, or a related field (preferred).
Minimum of 5years of experience in tyre management, yard operations, warehousing, or logistics, with at least 2 years in a supervisory or managerial role.
Proven experience in tyre management, warehousing, or logistics operations.
Strong leadership and people management skills.
Knowledge of tyre types, repairs, retreading, and disposal processes.
Ability to optimize workflow, manage inventory, and ensure regulatory compliance.
Proficiency in reporting tools and inventory management systems. more

The Data Analyst will transform raw data into actionable insights that enhance efficiency, reduce costs, and support strategic decision-making. The incumbent will analyze operational data, identify trends, and collaborate with cross-functional teams to optimize processes.

Key Responsibilities


Analyze production, quality control, and supply chain data to identify inefficiencies and... improvement opportunities.
Develop real-time dashboards (Power BI/Tableau) to track KPIs such as output rates, defect trends, and resource utilization.
Conduct root-cause analysis for production bottlenecks, downtime, or waste.
Collaborate with engineering, operations, and finance teams to align data insights with business objectives.
Conduct predictive maintenance initiatives using historical equipment performance data.
Ensure data accuracy across ERP, MES, and manufacturing systems.
Prepare reports and presentations that communicate findings to stakeholders.


Education, Qualifications & Experience required


Bachelor’s degree in Computer Science, Economics, Statistics, or related field.
4+ years in data analysis, preferably in manufacturing, supply chain, or industrial settings.
Proficiency in SQL, Python/R, Advanced Excel (pivot tables, Power Query) and BI tools (Power BI, Tableau).
Experience with manufacturing data sources (ERP systems like SAP, Oracle).
Knowledge of statistical analysis and predictive modelling. more

Reporting to the Pack House Manager, the Quality Assurance Manager in the egg pack house will ensure all products meet the company’s quality standards and regulatory requirements before dispatch. This role involves monitoring and inspecting egg quality, maintaining accurate records, and managing quality control documentation to support compliance with food safety and quality assurance... programs.

Roles and responsibilities

Quality Control and Inspection


Conduct visual inspections on incoming eggs for cleanliness, size, and weight.
Monitor and document egg quality throughout sorting and packing to ensure top-grade products reach customers.
Detect defects or irregularities such as cracks, mis shapes, or color inconsistencies during routine checks.
Ensure use of correct labeling and packaging materials in line with regulatory and company standards.


Compliance and Documentation


Maintain detailed records of inspections, including batch numbers, quantities, and reasons for rejection.
Verify all eggs meet food safety and quality standards (e.g. KEBS).
Monitor hygiene, handling practices, and food safety compliance as per Good Manufacturing Practices (GMP).
Ensure accurate product labeling with quality grades, expiry dates, and traceability information.


Process Monitoring and Equipment Calibration


Supervise calibration and upkeep of quality control tools, such as weighing scales and other essential equipment.
Implement control checks for consistency in egg washing, grading, and packing operations.
Report deviations in process or equipment issues promptly to the maintenance team and management.


Staff Training and Development


Train pack house staff on food safety, quality procedures, and egg handling best practices.
Develop and distribute training materials to reinforce quality expectations.
Provide feedback to production staff based on inspection insights to improve quality performance.


Audits and Compliance Checks


Participate in internal and external audits to demonstrate compliance with food safety and quality protocols.
Prepare required audit documentation and liaise with auditors during visits.
Identify areas for process improvement and propose corrective actions to management.


Inventory and Supplies Management


Monitor stock levels for hygiene and quality control supplies (e.g., gloves, disinfectants, packaging).
Coordinate with procurement for timely replenishment of essential supplies.
Record and report on spoilage and wastage per company policy.


Administrative Duties


Maintain and organize quality control documentation such as logs, inspection sheets, and non-conformance reports.
Submit regular quality control reports (weekly/monthly) to the Pack House Manager.
Assist in creating and updating Standard Operating Procedures (SOPs).
Analyze quality metrics and trends to support continuous improvement initiatives.


Job Qualifications


Bachelor’s degree or Diploma in Food Science, Quality Assurance, or a related field would be advantageous.
Minimum of 4 years of experience in a food firm more

The Diesel Mechanic will be responsible for the maintenance, repair, and overhaul of diesel-powered vehicles and equipment. The incumbent should have a strong understanding of diesel engine systems and the ability to diagnose and troubleshoot complex mechanical and electrical issues.

Roles and responsibilities


Troubleshoots and diagnoses malfunctioning, deteriorated, broken,... nonfunctioning, or damaged components or systems of trucks and buses.
Performs routine maintenance such as changing oil, checking batteries, and lubricating equipment and machinery with or without diagnostic tools
Uses hand tools, such as screwdrivers, pliers, wrenches, pressure gauges, or precision instruments, as well as power tools, such as pneumatic wrenches, lathes, welding equipment, or jacks and hoists to repair or replace truck and bus components
Disassemble and overhaul internal combustion engines, pumps, generators, transmissions, clutches, and differential units.
Recondition and replace parts, pistons, bearings, gears, and valves
Dismount, mount and repair or replace tires
Adjust or repair computer controlled exhaust emissions devices
Install or repair accessories
Determine the tools and parts needed for repairs
Maintain mechanic shop safety through cleaning, organization, and inspections of equipment
Maintains records of all service and repairs performed on company vehicles


Job Qualifications


Bachelor’s degree or diploma in Mechanical or Automotive Engineering or any other related field.
Minimum of 4 years of experience as a Diesel Mechanic. more

The Flying Doctor's Society of Africa is looking for a Membership Sales Officer who will drive growth and engagement of membership sales within the organization. They will actively identify business opportunities, leveraging keen market insights to expand the membership base. Through effective lead generation and closure, the incumbent will play a key role in acquiring new members. 

Key... Responsibilities


Actively identify and evaluate potential business opportunities for membership growth.
Conduct market research to stay informed about industry trends and competitor activities.
Develop and implement effective lead generation strategies to attract potential members.
Build relationships with leads through effective communication and sales techniques, ultimately closing deals.
Collaborate with management to set realistic and achievable sales targets.
Develop and execute sales plans to meet and exceed assigned targets.
Cultivate strong and enduring relationships with existing and potential clients.
Provide exceptional customer service, address inquiries, and ensure client satisfaction.
Maintain accurate records of sales activities, leads, and conversions.
Provide regular reports on sales performance, trends, and areas for improvement.
Coordinate with the marketing team to align sales efforts with promotional activities.
Provide valuable insights to optimize marketing strategies for lead generation.


Key Outputs/ Deliverables


Achievement of set sales targets within specified timeframes.
Sales plans outlining strategies and approaches for target accomplishment.
Regular reports on sales performance, including key metrics and insights.


Qualifications, Knowledge, and Experience:


Bachelor’s degree in Sales, Marketing, Business Administration, or a related field. 
Minimum 2 years of work experience as a Sales Officer, Sales Representative, or a similar position in the sales department
Complete knowledge of various sales techniques and developments.
Holding an impressive track record of achieving sales targets. 
Excellent communication and presentation skills. 
Strong analytical and problem-solving skills. 
Good time management and organizational skills. 
Highly motivated and detail-oriented individual. more

The ideal candidate is detail-oriented, proficient in accounting systems, and demonstrates a deep understanding of financial management principles and compliance requirements.

Key Responsibilities:


Accurately process payments and invoices, adhering to the company’s financial policies.
Reconcile accounts payable and receivable ledgers, ensuring accurate and timely financial... reporting.
Investigate and resolve payment discrepancies by collaborating with relevant stakeholders.
Monitor and process expense reports in compliance with policies and supporting documentation standards.
Prepare and maintain financial records and reports to support internal and external audit processes.
Assist in month-end and year-end account closures in coordination with the finance team.
Manage customer account reconciliations, resolving discrepancies efficiently.
Collaborate with procurement and sales teams to facilitate seamless payment and collection processes.
Ensure compliance with statutory requirements, including VAT, withholding taxes, and other regulatory obligations.
Identify and propose process improvements to enhance efficiency and accuracy in accounts payable and receivable workflows.


Qualifications, Professional experience and Education required


Bachelor’s degree in Accounting, Finance, or a related background.
Proficiency in accounting software and ERP systems
Preferably 2-3 years of experience in accounting preferably within the manufacturing sector.
Comprehensive understanding of financial reporting, reconciliation, and regulatory compliance.
Proven ability to cultivate professional relationships with vendors and customers. more