Responsibilities


Serve as the primary point of contact with USDA, ACDI/VOCA HQ, government counterparts, private sector stakeholders, and other local partners.
Lead strategic planning, development of annual work plans, and day-to-day project implementation in compliance with USDA guidelines.
Ensure timely, high-quality delivery of technical, financial, and operational aspects of the... project.
Supervise and mentor senior technical and operational staff, supporting professional development and performance management.
Oversee the monitoring and evaluation (M&E) system to ensure project targets are met or exceeded, applying adaptive management principles as needed.
Promote sustainable public-private partnerships and private sector investment in target value chains.
Ensure financial systems are in place to monitor expenditures and track progress against the work plan and budget.
Represent the project in written and oral presentations to diverse audiences, including the client, local stakeholders, and internal leadership.
Oversee coordination with subcontractors, consultants, and field teams to maintain technical and operational excellence.


Qualifications


Bachelor’s degree in agronomy, agribusiness, agricultural economics, veterinary or a related field; an advanced academic degree is preferred.
Minimum 10 years of progressive leadership experience managing agriculture, value chain, or cooperative development programs.
Prior experience as Chief of Party for USDA or other USG-funded projects; FFPr experience strongly preferred.
Proven experience working on agriculture-related projects in Kenya, with strong industry networks and demonstrated experience collaborating with local/central government stakeholders.
Proven expertise in agricultural productivity, trade facilitation, and private sector engagement.
Strong analytical and problem-solving skills, especially in resource-constrained environments.
Excellent communication and collaboration skills across diverse teams and stakeholders.
Fluency in English is required; proficiency in Swahili is highly desirable.
Must have advanced written and spoken communication skills. more

​ACDI/VOCA is seeking a Deputy Chief of Party (DCOP) for a current Cross-Border Community Resilience Activity in Kenya/East Africa funded by USAID. This activity is a five-year initiative under the Regional Integration and Stronger Economies (RISE) IDIQ that makes important contributions to peacebuilding and social cohesion objectives of USAID/Kenya and East Africa. The purpose of the activity is... to enhance resilience in the cross-border clusters of Karamoja, Moyale, and Mandera. The activity works strategically and collaboratively with district- and county-level governments, civil society organizations, and private sector entities to build local capacity for addressing conflict, improving livelihoods, and reducing the risk of shocks. The identification of grantees is informed by a rigorous assessment process, and sequencing and coordinating interventions with ongoing programs in the regions.
The DCOP is responsible for managing the programmatic aspects of the Cross-Border Community Resilience Activity, working collaboratively with staff and partners to design, implement, and monitor, and evaluate its interventions. They maintain strategic awareness of the challenges and opportunities for the activity and continuously refine processes to ensure the achievement of its objectives. The position is based in Nairobi, Kenya.

RESPONSIBILITIES

Support Chief of Party (COP) in providing programmatic leadership, technical direction, and quality assurance for the activity
Manage all programmatic elements, collaborating closely with senior leadership and relevant stakeholders to continuously reflecting on activity progress, refining strategy, and applying evidence-based lessons to effectively implement workplans and achieve technical objectives
Maintain strategic awareness of challenges and opportunities for the activity
Oversee technical delivery of grants under contract. Ensure grant-funded interventions are aligned with and deliver on the technical objectives of the activity with adequate technical assistance. Supervise program staff in carrying out the full grants cycle, from solicitation to closeout
Supervise staff all satellite office staff, ensuring technical harmonization among offices. Implement programmatic elements of the activity in accordance with Chemonics/USAID rules and regulations
Collaborate with the COP and M&E/Communications Manager on the design and implementation of the activity’s MEL system and CLA processes
Serves as the primary point of contact for the COP and USAID’s Contracting Officer and Contracting Officer Representative for information on the status of activity implementation
Works with the activity's senior management team and other relevant parties to support security of persons, information, and goods directly related to implementation of interventions
Serves as Acting COP in their absence
Undertakes other duties as assigned by the COP

QUALIFICATIONS

​​A bachelor’s degree (or equivalent) in peace and conflict, international development, or other relevant field is required. An advanced degree in a similar field is desired.
​A minimum of seven (7) years of professional experience in project design and management, preferably with respect to peacebuilding, stability and transition, or social cohesion, is required.
​A minimum of four (4) years of experience supervising culturally and socially diverse teams is required.
​Previous work experience in cross-border clusters or similarly complex operating environments is required.
​Demonstrated knowledge of USAID programming is required.
​Demonstrated knowledge of financial management, including budgeting, accounting, reporting, and procurement processes is required.
​Demonstrated knowledge of grant administration is required.
​Exceptional social acumen and an ability to forge strong working relationships with a range of stakeholders, including district/county government officials and representatives from non-governmental organizations, civil society organizations, the private sector, and donor institutions is required.
​Exceptional written and oral communication skills are required. Experience with report writing is preferred. more

ACDI/VOCA is seeking an Investment Product Consultant for the Kuza Project in Kenya funded by USAID. The objectives of the Kuza Project are to improve the enabling environment for economic opportunities, expand county-level capacity to build resilience, accelerate public-private investment, and integrate monitoring, evaluation and learning to foster self-reliance and reduce the need for... humanitarian assistance.  
The anticipated length of the assignment is 1 to 3 months, and the assignment will be remote.

Responsibilities
The Investment Product Consultant will help the Activity evaluate market opportunities for additional financial products to be offered by the Fund. The consultant will be responsible for conducting a national market assessment to understand the gaps and opportunities for the Fund to increase the types of investment product offered.

Conduct a national and regional market analysis to understand the Fund’s competitive landscape and the Fund’s opportunities and challenges.
Identify market opportunities for the Fund to expand the type of investment products offered.
Assess and understand typical business model of prospective borrowers from the Fund, and include analysis on how each new product identified would support their business model
For any new product opportunity identified, develop a draft of the product design including indicative tenor, pricing, etc.
Develop an implementation plan for the integration of each new product, including a gantt chart with indicative timelines.

Qualifications

University degree, ideally at a master’s level or higher, in a finance-related field.
Relevant knowledge of financial product design, especially for investment funds.
Relevant work experience working in the field impact investing.
Experience developing and designing financial products.
Excellent oral communication skills.
Strong interpersonal, diplomatic, and negotiating skills, including the ability to build relationships at all levels.
Excellent critical thinking skills and judgment. Proven willingness to make timely and sound decisions. 
Strong written communication skills, including demonstrated ability to write required documents in a clear, concise, well-organized manner.
Fluency in English. more

Responsibilities

Provide overall strategic leadership and programmatic direction for the activity.
Oversee all administrative and financial aspects of the activity.
Supervise annual results reports, resource requests, quarterly reports, and pipeline analyses.
Establish work plans and annual performance goals for team members, ensuring timely and quality execution of group... deliverables.
Analyze budgets, review and approve financial reports (with correct funding stream), and ensure all required regular and ad hoc reports are completed accurately and on time.
Develop strategies to respond to changes affecting the activity’s successful completion.
Ensure that expected results are achieved on time, within budget, and in compliance with USAID’s and ACDI/VOCA’s policies and regulations.
Ensure transparency of bidding processes and selection of consultants and sub awardees.
Provide input on program selection and implementation.
Monitor and evaluate all work, ensuring a clear delineation of roles and responsibilities. Oversee activities that relate to program evaluations.
Serve as the key liaison with ACDI/VOCA HQ, government officials, local and international NGOs, implementing partners, community members, private sector, and USAID.
Deliver conference presentations on behalf of ACDI/VOCA.
Maintain clear lines of communications in the field and with headquarters.
Comply with all applicable donor, ACDI/VOCA, and government rules, regulations, policies, procedures, and schedules.
Foster strong relationships with the following USAID divisions Kenya, East Africa, Somalia, USAID bureau for humanitarian assistance and the Center for Resilience.
Foster relationships with other ACDI/VOCA operating units and programs (which are under PREG), and partner implementing organizations, in addition to host and local government institutions, nongovernmental organizations, and other non-USAID donors.
Undertake area assessments to identify needs and future direction. Develop existing and new program opportunities.
Foster a work environment that is non-discriminatory and promotes open dialogue on gender-related issues.
Travel to site offices as needed to provide technical assistance and troubleshoot.
Demonstrated expertise and experience as a Chief-of-Party in managing (at least $5 million), complex development activities, with demonstrated experience working within an African context and focused on learning and adaptive management.
Demonstrated ability to be collaborative across activities and partners, preferably with a good understanding of best practice private sector-led market system implementation, analysis and knowledge management, and communications.
Demonstrated experience and commitment to local solutions and local organization capacity building.
Masters’ degree in economics, business, agriculture, development studies, international relations, or related field.
Proven commitment to local solutions and local organization capacity building.
Demonstrated commitment to gender streamlining and women’s empowerment activities.
Strong understanding of Knowledge Management and Communications, including technology for high level remote presentation with multiple stakeholders.
Superb interpersonal, written, and verbal communication skills, and ability to foster collaboration with local governments and implementing partners.
Ability to travel within Kenya and East Africa region.
Fluency in English required, proficiency in Swahili is highly desired. more

RESPONSIBILITIES

Support Chief of Party (COP) in providing programmatic leadership, technical direction, and quality assurance for the activity
Manage all programmatic elements, collaborating closely with senior leadership and relevant stakeholders to continuously reflecting on activity progress, refining strategy, and applying evidence-based lessons to effectively implement workplans and... achieve technical objectives
Maintain strategic awareness of challenges and opportunities for the activity
Oversee technical delivery of grants under contract. Ensure grant-funded interventions are aligned with and deliver on the technical objectives of the activity with adequate technical assistance. Supervise program staff in carrying out the full grants cycle, from solicitation to closeout
Supervise staff all satellite office staff, ensuring technical harmonization among offices. Implement programmatic elements of the activity in accordance with Chemonics/USAID rules and regulations
Collaborate with the COP and M&E/Communications Manager on the design and implementation of the activity’s MEL system and CLA processes
Serves as the primary point of contact for the COP and USAID’s Contracting Officer and Contracting Officer Representative for information on the status of activity implementation
Works with the activity's senior management team and other relevant parties to support security of persons, information, and goods directly related to implementation of interventions
Serves as Acting COP in their absence
Undertakes other duties as assigned by the COP

QUALIFICATIONS

A bachelor’s degree (or equivalent) in peace and conflict, international development, or other relevant field is required.
An advanced degree in a similar field is desired.
A minimum of seven (7) years of professional experience in project design and management, preferably with respect to peacebuilding, stability and transition, or social cohesion, is required.
A minimum of four (4) years of experience supervising culturally and socially diverse teams is required.
Previous work experience in cross-border clusters or similarly complex operating environments is required.
Demonstrated knowledge of USAID programming is required.
Demonstrated knowledge of financial management, including budgeting, accounting, reporting, and procurement processes is required.
Demonstrated knowledge of grant administration is required.
Exceptional social acumen and an ability to forge strong working relationships with a range of stakeholders, including district/county government officials and representatives from non-governmental organizations, civil society organizations, the private sector, and donor institutions is required.
Exceptional written and oral communication skills are required. Experience with report writing is preferred. more

Essential Duties and Responsibilities

Execute the activities in the communications work plan and provide communications support to the LMS team.
Proactively work with field staff to gather information for writing programmatic communications including manuals, graphics, articles, and success and impact stories.
Craft messages (case studies, one pager, tweets, etc.) to disseminate learning and... results to different stakeholders (USAID, implementing partners, the government of Kenya, and others).
Coordinate with the field staff in the organization of events. This includes drafting communications collateral (manuals, press releases, key messages, success stories, talking points, graphics, etc.).
Manage LMS’s photo library and conduct photo editing as appropriate.
Maintain a comprehensive database of communications consultants who can offer niche communications services.
Attend monthly USAID communications meetings and actively participate in the LMS
Communications Working Group and execute action items that come out of the meetings.
Compile/Edit project reporting deliverables to ensure we are communicating our progress, learning, and results in line with USAID Kenya’s aspirations.
Other communication duties as advised

Qualifications

Education: Bachelor’s degree in Communication or its equivalent.
A minimum of 5 years experience in communication especially using digital media and excellent writing skills.
Excellent written and verbal English communication skills.
Knowledge of graphic design and photo/video editing software.
Experience drafting and executing a comprehensive communication plan in support of a project strategy, incorporating a variety of media and tactics.
Experience writing and managing content for a variety of media including digital and social media platforms (Twitter, LinkedIn, Facebook, etc.), video scripts and storyboarding case studies, and factsheets/briefings.
Ability to collaborate proactively with teams to anticipate and identify learning and results occurring in the field and craft messaging around those.
Research ability, analyze, evaluate, and synthesize information quickly.
Ability and willingness to travel in ASAL counties including to remote locations. more

Essential Duties and Responsibilities
Project operations, communications, and logistics

Support PREG County Leads and PREG Learning in implementation of activities at the county level, including but not limited to administrative, coordination, and logistical support for workshops, meetings, webinars, capacity building initiatives, learning activities, and other events.
Support PREG 2.0... activities in collaboration with PREG Learning’s Communications team and the PREG County Teams that are focused on improving knowledge management and strategic communications, including information sharing, knowledge capture, and reporting on county activities, updates, successes, collaboration, and learning.
Work with PREG County Teams and PREG Learning and other RLA partners (e.g., National Drought Management Agency, local service providers / grants) to capture relevant information and updates on shocks and stresses in the counties that contribute to learning

and support evidence-based decision making at the county and national level.
Engage in regular travel between counties based on activity needs.

Monitoring and Reporting

Collaborate with PREG Learning and the PREG County Teams to support PREG 2.0 activities that strengthen M&E and data analytics, including data collection, monitoring activities of local organizations and institutions receiving RLA funding, and 3rd party monitoring for learning.
Support RLA Learning to monitor the implementation of USAID Workplan and RLA indicators through data collection forms. This includes identification of capacity building for local organizations, county offices and institutions to develop and maintain an excellent internal CLA system and evidence-based learning questions. These initiatives should inform evidence-based learning and all these entities to also apply other USAID CLA, including regular reflection and analysis of program monitoring data.
Support PREG Learning with systematizing feedback loop processes for PREG County activities, including pause and reflect sessions, after action reviews, strategic reviews, phone and online surveys, interviews, and other methods.

Collaboration and partnerships coordination

Engage with county PREG Partners, county government officials, local organizations and communities and provide support as needed.
Support PREG 2.0 activities in collaboration with PREG Learning and the PREG County Teams focused on strengthening learning and adaptive management of the partnership and local organizations and institutions.

Perform other work-related duties as assigned by PREG Learning.
Qualifications and Competencies

Bachelor’s degree, or its equivalent in development, research methods, economics, social sciences, project management or relevant field experience.
Minimum two years of experience in organizing meetings, supporting learning and adaptive management activities, and experience in emergency and development programming is preferred.
Knowledge of program resilience framework and approaches in the fragile context is an asset.
Good interpersonal and networking skills
Excellent report writing and strong computer skills especially with MS Word and Excel and other related packages.
Excellent written and verbal communication skills in English and Kiswahili.
Ability to travel and work within the ASAL counties.
Previous work experience with PREG partners desired. more

Essential Duties and Responsibilities
Project operations, communications, and logistics

Support PREG County Leads and PREG Learning in implementation of activities at the county level, including but not limited to administrative, coordination, and logistical support for workshops, meetings, webinars, capacity building initiatives, learning activities, and other events.
Support PREG 2.0... activities in collaboration with PREG Learning’s Communications team and the PREG County Teams that are focused on improving knowledge management and strategic communications, including information sharing, knowledge capture, and reporting on county activities, updates, successes, collaboration, and learning.
Work with PREG County Teams and PREG Learning and other RLA partners (e.g., National Drought Management Agency, local service providers / grants) to capture relevant information and updates on shocks and stresses in the counties that contribute to learning

and support evidence-based decision making at the county and national level.
Engage in regular travel between counties based on activity needs.

Monitoring and Reporting

Collaborate with PREG Learning and the PREG County Teams to support PREG 2.0 activities that strengthen M&E and data analytics, including data collection, monitoring activities of local organizations and institutions receiving RLA funding, and 3rd party monitoring for learning.
Support RLA Learning to monitor the implementation of USAID Workplan and RLA indicators through data collection forms. This includes identification of capacity building for local organizations, county offices and institutions to develop and maintain an excellent internal CLA system and evidence-based learning questions. These initiatives should inform evidence-based learning and all these entities to also apply other USAID CLA, including regular reflection and analysis of program monitoring data.
Support PREG Learning with systematizing feedback loop processes for PREG County activities, including pause and reflect sessions, after action reviews, strategic reviews, phone and online surveys, interviews, and other methods.

Collaboration and partnerships coordination

Engage with county PREG Partners, county government officials, local organizations and communities and provide support as needed.
Support PREG 2.0 activities in collaboration with PREG Learning and the PREG County Teams focused on strengthening learning and adaptive management of the partnership and local organizations and institutions.

Perform other work-related duties as assigned by PREG Learning.
Qualifications and Competencies

Bachelor’s degree, or its equivalent in development, research methods, economics, social sciences, project management or relevant field experience.
Minimum two years of experience in organizing meetings, supporting learning and adaptive management activities, and experience in emergency and development programming is preferred.
Knowledge of program resilience framework and approaches in the fragile context is an asset.
Good interpersonal and networking skills
Excellent report writing and strong computer skills especially with MS Word and Excel and other related packages.
Excellent written and verbal communication skills in English and Kiswahili.
Ability to travel and work within the ASAL counties.
Previous work experience with PREG partners desired. more

This assignment will last for 6 months and will be done via collaboration with the AV Ventures Kenya office.

Works to support the development of the global podcast series with topical research, speakers research and virtual event organization.
Generates original content in English, as directed and in coordination with the Director for Partnerships and Investments.
Disseminates the essence of... the podcast series throughout the different online properties and distribution channels and work to organize the translation of the materials in the languages of focus for AV Ventures.
Supports the design and implementation of the marketing and communications campagins on social media and relevant blogs.

Qualifications

Graduate/Ph.D. student or recent graduate in Communications, Marketing or another related program.
Experience (work or educational experience) with Social Media Campaigns, developing marketing materials, as well as podcast development.
Proficient computer skills including MS Word, Excel and PowerPoint in addition to Adobe Photoshop, Illustrator, Facebook, LinkedIn, Instagram, etc.
Previous experience working in Kenya is preferred but not required. more

The Director of MEL and CLA will co-develop and facilitate learning workshops with MEL and technical leads, engaging partners in identifying evidence-based ways to adapt and scale interventions. They will design and manage the CLA and MEL plan and learning agenda on technical and management processes. They will supervise the MEL, KM, and reporting functions to systematically generate, synthesize,... share, and apply learning, effective, and adaptive management. The program is anticipated to start in 2023 and this position is envisioned to be based in Kenya.
Responsibilities

Provide strategic leadership for MEL learning and knowledge exchange
Create, share, and manage relevant knowledge assets that support program outcomes
Ensure that programmatic learning and results are fully documented, shared, and used to drive adaptive management processes
Lead the collection, analysis, documentation, dissemination, and use of best practices and lessons learned
Design and implement internal and external knowledge exchange and learning events to improve peer-to-peer learning, knowledge sharing and application
Develop and/or maintain strategic relationships with relevant stakeholders to promote effective coordination, collaboration, and dissemination of program learning
Support the design of and manage the MEL framework and plan that incorporates CLA principles and components
Lead the baseline data collection process, develop the MEL plan, and perform other related monitoring and evaluation efforts for the Activity, including leading the MEL team
Ensure effective reporting, data collection, and monitoring systems are in place
Provide technical assistance to ACDI/VOCA staff members and partner organization staff in the utilization and management of monitoring and impact assessment tools
Develop and test instruments for data collection; collect, analyze, and summarize field visit reports from program technical staff and implementing partners
Evaluate the integration of project design with the program strategy and the impact of business and technical processes to the program
Conduct qualitative and quantitative program impact surveys to ensure that project goals are met and that the team constantly improves program implementation quality
Conduct data quality reviews to ensure that all information required for submission to donor is collected in a valid, reliable, and timely manner
Complete impact assessment, baseline, midline, and end line surveys to assess the impact of the project on livelihoods
Design learning approaches that enable analysis of data, context, and emerging experience, as well as iterative adaptive management for the Activity's technical approaches
Bachelor’s degree in evaluation, development studies, economics, statistics, or relevant field is required; master’s degree is desired.
Minimum 7 years of experience managing the M&E component of a donor-funded project, USAID preferred.
Proven experience in quantitative and qualitative research methods, survey design and implementation, and statistical data analysis is required.
Familiarity with applying the CLA approach to management is desired.
Experience working in Kenya preferred.
Fluency in English required. more

Job Summary: 
The position will be based in Nairobi and is responsible for managing and executing procurement operations pertaining to Resilience Learning Activity and USAID KUZA Projects operational activities and grant portfolio. Leads on procurement initiatives and prepares and processes requisitions, purchase orders and contracts for materials, supplies, lease contracts and services. Ensures... they are in conformity with company policies and procedure and USAID regulations. Ensures all regular and ad hoc procurement reports and requisitions are completed in a timely manner and met the minimum quality standards.
Position holder reports to the Chief of Party.
Essential Duties And Responsibilities:

Oversees the procurement operations in the project and ensures that procurement functions follow ACDI/VOCA’s Procurement Manual, USAID rules and regulations, and if applicable Kenyan law. Identify potential procurements which may require additional USAID approval (e.g., restricted goods) and work with appropriate project technical staff and HQ staff to obtain approvals in a timely manner.
Liaises with appropriate ACDI/VOCA office staff regarding procurement issues, including compliance, as well as to ensure that the Procurement Department is adequately meeting the needs of the project staff. Ensures all capital assets are registered in the assets database and tagged prior to use by staff.
Manages the work of an assigned employee. Prioritizes, organizes, distributes, and coordinates the flow of procurement activities. May provide necessary training, guidance and recommendations on procurement management, job performance, and employee professional development.
Manages and executes procurements associated with the project’s grant portfolio. Leads in developing the standard pre-assessment criteria for prospective grantees. Prepares solicitation documents, solicits all competition requirements including advertisements for services, drafts final vendor selection or non-competition justification for files. Maintains appropriate procurement trackers. Maintains an inventory of grant funded items as part of the project’s inventory tracking. Monitors the grants procurement process and ensures completion.
Leads in preparation and process of requisitions, purchase orders and contracts for materials, supplies and services. Ensures they are in conformity with ACDI/VOCA and USAID policy. Provides advice and guidance to staff on procurement matters for all office administration-related procurements. Analyzes procurement requirements and selects the most appropriate methods based on interpretation and assessment of established policies, practices and experience. Measures vendor performance and manages vendors concerns and questions. Develops and maintains and updated vendor list by category of items. Creates and maintains procurement records and ensures accuracy and integrity of data.
Plans, organizes, and leads the bid solicitation process including drafting and issuing RFQs and RFPs, developing bid evaluation criteria and guiding staff on processes involved. Manages the bid evaluation process ensuring the integrity of the competitive process. Facilitates bidder debriefings. Organizes and coordinates technical review committees for RFQ and RFP responses. Analyzes, negotiates and prepares contractual agreements, ensuring appropriate terms and conditions are included to protect the interests of ACDI/VOCA. Conducts negotiations with project vendors during the contracting stage, including: rates, discounts, alternative fee arrangements and leverage spending. Monitors and reviews progress of contractual agreements. Reviews invoices prior to approval for payment, resolving any problems that arise. Performs post contract evaluations.
Ensures all regular and ad hoc reports regarding procurement activities are completed in a timely manner.

Qualifications:

Bachelor’s degree in in relevant field is required. Preferably Business Administration, Purchasing and Supply. A Master’s degree in a related field will be an advantage.
At least five years of procurement experience, with a minimum of three years in an equivalent position with an International NGO or an international organization project providing development assistance.
Must have a minimum of one year of procurement/ contracting experience with USAID-funded projects.
Demonstrated ability to manage complex procurement operations with shifting priorities and deadline pressure.
Strong analytical skills, including ability to gather and analyze a variety of information pertaining to issues and to develop appropriate recommendations for action.
Ability to communicate effectively with persons on all levels both inside and outside the company on issues that could be complex or sensitive in nature.
Strong written communication skills, including demonstrated ability to write required documents in a clear, concise, well-organized manner.
Proven ability to effectively use databases, spreadsheet, word processing, and position-specific software more

Duties and Responsibilities:

Provide general information about the organization to the visitors. Receive and direct visitors accordingly.
Fielding telephone calls and manning the reception as well as keeping the reception area neat and tidy. Assist in overseeing office cleaners property maintenance duties.
Responsible for managing stationery, issuing to staff, maintaining an updated record... and replenishing the stock.
Responsible for kitchen supplies, issuing to kitchen staff, maintaining an updated record and replenishing the stock.
Assist the Operations and in arranging events that take place in Nairobi or its environs. Backstops in for the Logistics Coordinator in her absence
Prepare payments for recurring/monthly bills like security, cleaning services, rent, telephone, stationery and submit the same to finance for settlement. Maintain a calendar/tracker for monthly bill and ensure they are settled timely.
Carry our debtor’s reconciliation with the assistance of the Finance team to ascertain unpaid invoices and resolve reconciling amounts.
Prepare Purchase Requisitions for miscellaneous items as needed and assist with preparation of day to day procurement documentation as needed.
Act as the contact person between the mobile telephone service provider and staff on issues related to their official phone lines.
Prepare Goods Received Notes for all items received in the office except office and kitchen supplies.
Maintain adequate Petty Cash and liquidate the balance when replenishment is required. Perform cash counts on a regular basis and report the balances to the Finance Manager.
Prepare timely payment documentation for staff contracted on a short term or temporary basis.
Assist with payment documentation for staff health and life insurance as additions and deductions occur.
Track and update the long-term procurement contracts to ensure that the procurement team are alerted a months before expiry of agreements. Assist in preparation of contract modifications as needed.
Assist in construction prequalification, tendering and award process. Support the team in receiving and registering EOIs and tender documents as well as capturing relevant information for analysis before the contractors are awarded.as needed
Ensures all documents actioned on are saved on SharePoint on a regular basis.

Skills / Qualifications:

Degree in Business Management or its equivalent from a recognized Institution.
Minimum of two years as Admin Assistant/Receptionist with at least 1 year in INGO set up.
Basic knowledge of USAID policy and procedures will be an added advantage
Client oriented service skills
Good knowledge of Computer applications, MS Office packages etc.

Preferred skills

Excellent Communications and interpersonal skills
Excellent Organizing and planning skills with attention to detail
Creativity and problem-solving skills more