The Finance & Administration Associate is responsible for supporting program execution and overall administration at the Stanford Seed East Africa office. The successful candidate will work directly with the Regional Director, F&A Manager, Program and Network Managers to support the Seed Transformation Program, Seed Transformation Network, and other priorities. The candidate should have a strong... eagerness to continuously expand knowledge in diverse business areas, policies, and procedures pertinent to administration. The Finance & Administration Associate reports to the Regional Director, Seed East Africa, in Nairobi.


CORE DUTIES


Leads recruitment administration for all program participants and staff hiring.
Captures data from recruitment activities and roadshows and follows up with links and application details/information.
Responsible for making follow up calls to program applicants with regards to submission of required materials, payments, and otherwise.
Responds to applicants’ and other electronic inquiries and routes them to appropriate individuals.
Arranges flight reservations, hotel bookings, and ground transportation for Seed staff and business coaches in East Africa.
Supports the execution of activities related to the Seed Transformation Program, Seed Spark, Seed Transformation Network, and other programs offered by Stanford Seed.
Offers general accounting and administrative assistance to the Finance and Administration Manager, including issuing invoices to program participants.
Oversee and/or process a variety of financial transactions; produce, monitor, identify, and resolve discrepancies. May assist with capital or special equipment requests and/or vendor selection.
Coordinates meetings and assists with routine conferences including scheduling rooms, managing equipment, ordering meals, and assembling materials.
Supports the Regional Director with calendar coordination and transcribes meeting minutes; and agenda items in team meetings.
These duties may be adjusted as needed to suit the business needs of the Seed East Africa Program.


MINIMUM REQUIREMENTS

Education and Experience 


Four-year college degree from an accredited university, and at least 2 years of relevant experience, or a combination of education and relevant experience. Business, Accounting degree, CPA or similar designation preferred.


Knowledge, Skills, and Abilities


An advanced level of fluent English skills both oral and written. 
Strong financial skills including thorough knowledge of accounting principles and practical experience in business fundamentals.
Demonstrated expertise with internet banking. 
Advanced computer skills and demonstrated experience with office software and email applications including Microsoft Word, PowerPoint and Excel.
Demonstrated ability to establish priorities, manage shifting priorities, and handle numerous time-sensitive projects with multiple deadlines, working independently and collaboratively as appropriate with professional colleagues both within the center and abroad in a team-oriented environment.
Demonstrated success in following through and completing projects. 
Ability to accomplish goals working through formal and informal channels, with diplomacy and tactfulness. 
Excellent attention to detail with a high level of accuracy.
Demonstrated creativity, problem solving, critical analysis, initiative, judgment, and decision-making skills.
Ability to take initiative and ownership of projects.
Ability to work well independently, but also to seek or offer assistance when needed. more

The Finance and Administration Associate is responsible for supporting program execution and overall administration at the Seed office. The successful candidate will work directly with the Finance, Program and Network Managers to support the Seed Transformation Program, Seed Transformation Network, and other programs and priorities. The Finance Administration Associate reports to the Regional... Director, Seed East Africa.
CORE DUTIES

Liaises with the Finance and Admin Manager on logistics such as to flight reservations, hotel (and other accommodation) bookings, and ground transportation for local staff and visiting Staff and Faculty.
Offers general finance and administrative assistance to the Finance and Admin Manager e.g. procuring office supplies, renewal of permits.
Posting and Matching Supplier Invoices.
Billing and Receipting Participant Fees.
Making follow up calls to cohort applicants with regards to payments and submission of required documents.
Serve as the petty cash custodian.
Create and maintain files and filing systems.
Liaise with the landlord on admin related issues.
Responds to visitors' inquiries and routes them to appropriate individuals; answers phones, and serves as a resource on unit procedures and general inquiries.
Basic tech support on Salesforce, Sage, Asana, Zoom and other applications.
Custodian of digital file repository
Minute-taking and assigning action items during Team Meetings.
Work with Program Manager on general administrative assistance and classroom support prior to Immersion Weeks.
Work with Program Manager on recruitment process for Seed East Africa.
Coordinates meetings and assists with routine conferences including ensuring rooms are set- up, managing equipment, ordering meals, and assembling materials.
Responsible for logistics, catering related to all events
Any other tasks that may be assigned by Regional Director

QUALIFICATIONS

Bachelor’s degree in Business, Finance, Accounting or other related degree. CPA qualification isa bonus.
At least 2 years’ experience in a reputable organization in accounting, finance or operations
Comfortable and competent in working with technology. Use of Salesforce, Sage, Asana, Zoom is a plus
Works well in a team setting. more