Requirements


Grants Management and Compliance
Ensure the programme team in South Kordofan and Blue Nile States, Sudan are fully aware of, and comply with, all donor grants and reporting requirements and timelines and compliance with internal Trócaire standards and procedures.
Work with the Country Director (CD) and Institutional Funding Unit in Ireland in the management of existing... grants through the internal systems.
Support in the development of Grant Agreements and Amendments to partners ensuring that all donor regulations are included and Grants Transfer Letters for Grants to partners.
Support with the regular updating of the donor compliance cheat sheet, ensuring that they are accessible to all at country office level and with the partners.
Support the Finance and Operations Manager (FOM) and Area Manager in ensuring the required compliance checks are done with all partners for all live grants, including collating of feedback and maintaining issues register and tracking implementation.
Accurate filing and archiving grant-related documents in the internal information management system Salesforce and Box, tracking system in place for monitoring each partners finances, key documents, and reports.
Support the Finance and Operations Manager in ensuring that approved funds to partner organizations are transferred in a timely manner in line with the organizations policies and procedures as well as donor guidelines.
Report Writing and Proposal Development
Reviewing and editing of institutional funding reports to the highest quality before submission to donors in close coordination with the Programme Manager, programme team, Finance Staff, and Partners.
Support the Country Director and the programmes team to identify institutional funding opportunities in line with donor and Trócaire priorities.
Support the development of institutional funding applications (expression of interests, concept notes and full proposals) in close coordination with donors, programmes team, HQ programme and IF teams, and partners.
Support in the management of the country donor reporting schedule ensuring timely and accurate reporting. This will include editing reports and ensuring they are submitted in the correct formats and quality standards.
Programme Support:
Support new programme development processes as directed by the Programme Manager and play a support role in new projects inception processes that involves ensuring work plans/budgets; office, staffing etc. are in place for project start-up activities.
Support the localization and partner institutional capacity strengthening initiatives.
Support the Country Director to organise the organizational wide annual work planning process and the internal project/organization programme reviews and evaluations.
Ensure that all approval processes are carried out in a timely manner (including on Salesforce and Agresso), ensuring that accurate documentation is uploaded for records & sharing purposes.
Systematic filing of hard and soft copy files and records, from opening to closing of projects, relating to funded partners and classification of files as required and as per donor guidelines.
With the support of the FOM and in close collaboration with Programme Manager (PM), execute all administrative procedures (Salesforce and Agresso) related to project and programme management to a high-quality standard.
Commutication:
Support the CD and PM in developing and updating the Communications Strategy for Sudan in collaboration with the Communications team in head quarter
Support/lead in the production of good quality stories, photographs/footage of the impact of Trócaire’s work to be used by Trócaire for specific, pre-agreed/designed purposes
Coordinate with the digital communications team to provide timely blogs, reports, photos and other materials for uploading the Trócaire website.
Produce (in collaboration with the Country Directors and other Programme staff) leaflets, briefings and brochures for existing and potential donors, setting out the nature and impact of our work in the region.
Office Administration
Managing all filing requirements within programme portfolios, including opening, closing, and keeping files up to date for all programmes
Systematic filing of hard and soft copy records relating to funded partners and classification of files as required, based on source of funding.
Receive, screen, log and route correspondence, attach necessary background information and maintain follow-up system for action and deadlines.
Assist in arranging programmes for incoming and outgoing official missions, make appointments with other stakeholders.
Support in producing documentation and success stories of current programmes for donors that would be of interest to them/linked to their strategy.
Other responsibilities
Develop and maintain good professional relationship with colleagues, service providers and staff of other agencies.
Any other task, which may be assigned from time to time by the CD commensurate with the general thrust of this job description.


Key responsibilities


Grants Management and Compliance
Ensure the programme team in South Kordofan and Blue Nile States, Sudan are fully aware of, and comply with, all donor grants and reporting requirements and timelines and compliance with internal Trócaire standards and procedures.
Work with the Country Director (CD) and Institutional Funding Unit in Ireland in the management of existing grants through the internal systems.
Support in the development of Grant Agreements and Amendments to partners ensuring that all donor regulations are included and Grants Transfer Letters for Grants to partners.
Support with the regular updating of the donor compliance cheat sheet, ensuring that they are accessible to all at country office level and with the partners.
Support the Finance and Operations Manager (FOM) and Area Manager in ensuring the required compliance checks are done with all partners for all live grants, including collating of feedback and maintaining issues register and tracking implementation.
Accurate filing and archiving grant-related documents in the internal information management system Salesforce and Box, tracking system in place for monitoring each partners finances, key documents, and reports.
Support the Finance and Operations Manager in ensuring that approved funds to partner organizations are transferred in a timely manner in line with the organizations policies and procedures as well as donor guidelines.
Report Writing and Proposal Development
Reviewing and editing of institutional funding reports to the highest quality before submission to donors in close coordination with the Programme Manager, programme team, Finance Staff, and Partners.
Support the Country Director and the programmes team to identify institutional funding opportunities in line with donor and Trócaire priorities.
Support the development of institutional funding applications (expression of interests, concept notes and full proposals) in close coordination with donors, programmes team, HQ programme and IF teams, and partners.
Support in the management of the country donor reporting schedule ensuring timely and accurate reporting. This will include editing reports and ensuring they are submitted in the correct formats and quality standards.


Programme Support:


Support new programme development processes as directed by the Programme Manager and play a support role in new projects inception processes that involves ensuring work plans/budgets; office, staffing etc. are in place for project start-up activities.
Support the localization and partner institutional capacity strengthening initiatives.
Support the Country Director to organise the organizational wide annual work planning process and the internal project/organization programme reviews and evaluations.
Ensure that all approval processes are carried out in a timely manner (including on Salesforce and Agresso), ensuring that accurate documentation is uploaded for records & sharing purposes.
Systematic filing of hard and soft copy files and records, from opening to closing of projects, relating to funded partners and classification of files as required and as per donor guidelines.
With the support of the FOM and in close collaboration with Programme Manager (PM), execute all administrative procedures (Salesforce and Agresso) related to project and programme management to a high-quality standard.


Commutication:


Support the CD and PM in developing and updating the Communications Strategy for Sudan in collaboration with the Communications team in head quarter
Support/lead in the production of good quality stories, photographs/footage of the impact of Trócaire’s work to be used by Trócaire for specific, pre-agreed/designed purposes
Coordinate with the digital communications team to provide timely blogs, reports, photos and other materials for uploading the Trócaire website.
Produce (in collaboration with the Country Directors and other Programme staff) leaflets, briefings and brochures for existing and potential donors, setting out the nature and impact of our work in the region.
Office Administration
Managing all filing requirements within programme portfolios, including opening, closing, and keeping files up to date for all programmes
Systematic filing of hard and soft copy records relating to funded partners and classification of files as required, based on source of funding.
Receive, screen, log and route correspondence, attach necessary background information and maintain follow-up system for action and deadlines.
Assist in arranging programmes for incoming and outgoing official missions, make appointments with other stakeholders.
Support in producing documentation and success stories of current programmes for donors that would be of interest to them/linked to their strategy.


Other responsibilities


Develop and maintain good professional relationship with colleagues, service providers and staff of other agencies.
Any other task, which may be assigned from time to time by the CD commensurate with the general thrust of this 
Experience of working with multiple donors including UN agencies and Caritas International Member Organisations
At least 2 years experience in admin, Grants cycle and reporting


Qualifications:


Bachelor’s degree in a relevant field with minimum two years of professional/office experience or 3 years experience in a similar role. more

Trócaire is an International NGO (INGO) and a member of the Caritas International Federation. We work with local partners in the world’s most at-risk communities and with people in Ireland to tackle the underlying causes of poverty and injustice and respond to the crises they create. Together we bring about positive and lasting change for a just world. Trócaire works in up to 20 countries across... Africa, Asia, Latin America and the Middle East. We work towards five goals:  
•          Promote Access to Justice;  
•          Achieve Climate & Environmental Justice;  
•          Ensure Women & Girls’ Protection, Voice & Influence;  
•          Save Lives and Protect Human Dignity and  
•          Mobilise the Public on the island of Ireland to achieve Global Justice. 
Our work is rooted in Catholic Social Teaching and in our values of Solidarity, Courage, Participation, Perseverance and Accountability.
In Zimbabwe, Trócaire has been working with partners since the late 1970s and opened a country office in Harare in 2010. In Zimbabwe, Trócaire supports long-term development work on Sustainable Livelihoods and Resilience Building, Civil Society Strengthening, Sexual and Gender-based violence, as well as Humanitarian Response during emergencies. Trócaire works with 25 local partners across the country and actively supports localised development and humanitarian aid. Core to Trócaire’s partnership approach in Zimbabwe is the support of local civil society organisations to strengthen their institutional, financial, technical, and managerial capacities.
The Country Director (CD) position provides an opportunity for an experienced, dynamic and innovative individual to lead a country team of 30 dedicated and motivated staff in responding to complex development and humanitarian challenges in partnership with local actors. The CD will provide overall management and strategy support to the country programme ensuring that systems and processes are in place, that new ideas are fostered and that Trócaire continues to deliver an exciting and impactful programme with partners in Zimbabwe.
Reporting to the Head of Portfolio Human Rights (based in Ireland), this is a fixed term contract of 3 years and is based in Harare, Zimbabwe. The incumbent will manage a team of professionals including but not limited to the Programme Manager (PM), the Finance and Administration Manager (FAM), the Business Development and Grants Manager (BDGM), and the Human Rights Project Manager (HRPM), who along with the CD make up the Country Management Team (CMT).

Key responsibilities

Strategic Leadership
·        Provide strategic vision and direction for the country programme.
·        Create and maintain a shared vision among staff of Trócaire’s country and organisational objectives and their role in achieving these.
·        Develop and implement the Trócaire’s Zimbabwe Country Strategic Plan and review it annually against key country and organisational level objectives, indicators and targets with annual reports on programme, non-programme and financial management to the organisation, donors and other stakeholders.
·        Model the behaviours and values expected of Trócaire staff and expressed in our Strategic Framework.
·        Input into organisational strategy through strategic planning and monitoring processes.
·        Lead on the localisation of aid discussions in consultation with partners and other stakeholders.
·        Lead on in-country networking and representation with government, donors, NGOs, INGOs, networks and the Catholic Church/Caritas.
·        Provide leadership and foster collaboration with other actors (NGOs, INGOs, networks, host government etc.) in order increase networking & opportunities for collaboration.
·        Lead on advocacy at a country level and on defining advocacy messages for use internationally.

Programme Development & Management (in collaboration with the Programme Manager)
·        Provide leadership and direction in the strategic development and implementation of programmes at country level, in line with Trócaire’s country and strategic objectives, strategies and policies.
·        Ensure that organisational approaches to partnership, gender equality, vulnerability and targeting, accountability and protection are effectively incorporated across development / humanitarian programmes.
·        Ensure that effective results-based monitoring and evaluation systems are implemented in line with Trócaire policies, systems and guidelines.
·        Lead on ensuring that Trócaire Zimbabwe regularly reviews, adapts and rolls out an Emergency Preparedness Plan and that partners retain humanitarian response capacity.
·        Ensure that programme learning is captured and feeds into programme development and sharing across programmes, countries and globally.
·        Ensure that internal and external reporting is carried out in a timely manner, to a high standard and in line with agreed objectives and targets (including annual Programme Reviews and Results Monitoring Frameworks).
·        Ensure the Zimbabwe team fully engages with and complies with Trócaire’s cloud-based Salesforce/Box software as the organisational platform for partner, project and grant management.
·        Promote a culture of innovation, experimentation and learning to achieve strategic objectives.

Business Development & Institutional Funding (in cooperation with the Regional Business and Development Manager)
·        Lead and oversee the business development process and the adaptation of the Zimbabwe’s Donor Engagement & Institutional Funding Strategy to ensure the Zimbabwe programme is sustained, grows, and is innovative and sufficiently funded.
·        Lead on ensuring Trócaire visibility, representation and networking and engagement with donors.
·        Ensure optimal cost recovery, based on sound systems for budgeting, monitoring and compliance reporting.
·        Network actively and play a lead role in management level dialogue with donors and other INGOs on accessing and managing institutional funding.
·        Ensure all donor grants are effectively managed and reported on to a high quality and in a timely manner.

Human Resource Management (in collaboration with the People and Culture Business Partner)
·        Ensure that Trócaire attracts and retains high calibre staff by providing: a sense of clear purpose to all staff, development opportunities and competitive packages, in line with Trócaire policy and in coordination with Trócaire’s People and Culture Business Partner.
·        Ensure effective adherence to and implementation of Human Resource (HR) policies and procedures at country level, in line with Trócaire’s HR Policies, Procedures and Guidelines in coordination with HR and with all local labour laws.
·        Ensure consistent implementation of strong performance management systems throughout the country team, in line with organisational policy.
·        Line-manage the Country Management Team (PM, FAM, BDGM, HRPM) and other staff as necessary.
·        Ensure that there are regular staff forums and meetings for discussion and coordination of strategic, operational and administrative initiatives.
·        Through inspiring and accountable leadership, create a working environment, which is positive and inclusive, and continuously look for ways to maintain or improve this.

Safeguarding Programme Participants, Feedback & Complaints Management (in collaboration with the Head of Safeguarding)
·        Ensure that Trócaire’s commitment to Safeguarding programme participants is delivered through policies and practices that support the prevention of abuse and exploitation and create opportunities to raise and respond to concerns as outlined in Trócaire policies.
·        Oversee the application of Trócaire’s Country Office and Programme Feedback and Complaints Mechanisms and directly manage sensitive complaints (e.g. those relating to potential abuse or exploitation).
·        Support Focal persons in communicating Trócaire’s commitment on Safeguarding and Feedback and Complaints Mechanisms to partner organisations as included in Trócaire’s grant agreements, supporting capacity strengthening of partner organisation on minimum standards.

Financial and Admin. Management (in collaboration with the Finance & Admin. Manager)
·        Take responsibility for overall financial management in the country and ensure that there is optimal use of financial resources, managed in a transparent and accountable manner in line with Trócaire’s systems and procedures.
·        Support the FAM to ensure that budgets are prepared, reviewed and monitored regularly and that resources are strategically allocated as appropriate based on need or programme quality.
·        Ensure effective financial management systems, processes and controls are in place and are fully compliant with Trócaire’s operating standards and the relevant legal requirements in-country.
·        Take responsibility for ensuring all staff are familiar with and comply with institutional policies, processes and systems, e.g. Management of Information Systems, use of IT systems, etc.

Audit and Corporate Governance Compliance (in collaboration with the Global/Regional Internal Auditor)
·        Ensure that all host government requirements in relation to registration, taxation, labour law, auditing, fraud, etc., are complied with.
·        Maintain a country risk register, identifying and mitigating risks to operations, reputation and financial stability.
·        Ensure that internal and external audits are fulfilled in a timely and efficient manner, in line with Trócaire’s policy and back donor and host government requirements.
·        Ensure follow-up on recommendations arising out of audits of Trócaire’s operations and take appropriate actions where necessary.
·        Ensure full compliance with Trócaire’s fraud policy and related back donor or host government requirements;
·        Maintain direct links with the HQ and regional-based Internal Auditor, in coordination with the FAM.

Security Management (in collaboration with the Global Security Advisor)
·        Develop, manage and review the Zimbabwe office security plans, procedures and contingency plans and ensure that the Zimbabwe country team adheres to all Trócaire security policies.
·        Take responsibility for the management of security at a country level for the Zimbabwe programme staff.

Representation, Communications and Advocacy
·        Represent Trócaire with the host government, national NGO and INGO networks, the Catholic Church and its agencies, donors and other key strategic stakeholders.
·        Increase awareness of Trócaire’s work with Trócaire’s supporters and key stakeholders in Ireland, through the provision of communications material, facilitating internal and external visitors and carrying out media interviews upon request by the Communications Unit in Ireland.
·        Lead the country team in contributing to the development and implementation of core communications, fundraising, development education, and advocacy initiatives at global level.
·        Contribute to Trocaire forums and working groups, representing Trocaire Zimbabwe and contributing to organisational and portfolio agendas.
·        Any other duties as assigned by the Head of Portfolio.
Requirements
Essential Requirements
Qualifications
·        Third level qualification in Development or related field of study.
·        Post-graduate qualification in a relevant area, or significant experience beyond that outlined below.
Experience
·        A minimum of 5-8 years’ experience in the management of development & humanitarian programmes of substantial scale.
·        A minimum of 3 years’ experience in running a country office (admin, finance, HR management, security management, etc.).
·        In-depth understanding of programming in a partnership model, based on at least three years’ experience working in a partnership based (I) NGO.
·        Sound and up to date knowledge of development concepts, methodologies and techniques, including results-based management, rights-based approaches and participatory methodologies.
·        Demonstrable experience of promoting gender equity through programming and within an international organisation.
·        Demonstrable experience of working to attract institutional donor funding, managing large and complex donor grants and donor relationship management.
·        Solid experience of managing teams in a multi-cultural and post-conflict environment and playing a leadership role in ensuring cohesiveness, inclusion and development of staff at all levels.
Skills
·        Excellent leadership skills.
·        Ability to motivate staff to align behind a shared vision and objectives.
·        Demonstrated ability to think strategically and to develop and implement a clear country level strategy in the context of organisational strategy.
·        Demonstrated ability to operate under pressure and in a volatile environment.
·        Demonstrated ability to manage security in challenging environments.
·        Ability to coach and help others develop in their professional lives.
·        Excellent interpersonal and relationship management skills and demonstrated ability in using these with internal stakeholders (Trócaire staff in different locations) and external stakeholders (partners, Church, donors, host government etc.).
·        Demonstrated ability to manage budgets and financial systems on a significant scale, in development and humanitarian contexts.
·        Demonstrated ability to meet corporate governance and accountability requirements of host governments, the organisation and donors.
·        Highly organised, with excellent planning, prioritisation and problem-solving skills.
·        Excellent verbal and written communications skills.
·        Proficiency in Microsoft packages (Word, Excel) and aptitude for learning new digital tools and platforms.
·        Fluency (written and spoken) in English.
Qualities
·        Understanding of and an empathy with the role of the Catholic Church in development
·        A strong commitment to the work of justice and an empathy with the ethos and work of Trócaire.
Other
·        Ability and willingness to travel within Zimbabwe and regionally/internationally including travel to Trócaire’s offices in Ireland.
Benefits

For the candidate with the required experience and passion for the role, Trócaire offers a competitive salary and benefits package.

Deadline for applications: Sunday 7th December 2025

Safeguarding – Preventing Abuse and Exploitation
Trócaire is committed to safeguarding people from exploitation and/or abuse by our employees or others working on our behalf or as a result of our programmes or activities. Trócaire has specific policies on this commitment (including a Global Code of Conduct, Global Safeguarding Policy) which outlines the expected behaviour and the responsibility of all employees, consultants and other organisational representatives. As an employee of Trócaire you are required to abide by these policies. More information on Trócaire’s safeguarding policies available here
Diversity and inclusion - we welcome diverse applicants to join our inclusive workforce.
Trócaire is an equal opportunities employer. We are an organisation that embraces diversity and inclusion. We welcome applicants from diverse backgrounds to bring their experiences and perspectives to Trócaire. Read our Diversity and Inclusion statement available here
 more

Key responsibilities


Filing of Financial Documents
Filing of Financial Documents Ensuring that payment requests are in line with the finance procedures and that the procedures used to guide the financial operations in the office.
Maintain accurate filing of financial documents including invoices, receipts, bank statements, financial reports, and contracts
Ensure all documents are filed... in accordance with Trócaire’s record retention policies and procedures.
Ensure all documents are fully signed, stamped and completely supported.
Categorize and index files in an organized manner for easy retrieval and audit purposes
Document Retrieval
Retrieve financial documents when requested by the finance team or management.
Ensure timely and efficient document retrieval for financial reporting, audits, or other requirements.
Data Entry and Documentation
Assist in data entry for accounting purposes, ensuring accuracy and completeness of records.
Ensure all documents are accurately recorded and indexed.
 Archiving of Records 
Archive outdated records and documents as per guidelines.
Ensure that archived documents are properly labeled, stored, and can be easily retrieved when needed.    Ensure all filing activities are in compliance with local financial and regulatory requirements.
Assist in the preparation of documents for audit purposes by ensuring all required documents are properly filed and organized.
Work closely with other team members within the finance department to ensure efficient handling of documents and filing processes.
General Administrative Support
Provide administrative support to the finance department by assisting with clerical duties as needed.
Assist in any other tasks as directed by the Programme Finance Manager.
Safeguarding Programme Participants-Children & Adults
Trócaire is committed to safeguarding people within our programmes from exploitation and abuse and has specific policies on this commitment (including a Global Code of Conduct) which outlines the expected behaviour and the responsibility of all staff, consultants and other organisational representatives. More information on Trócaire’s safeguarding policies available here.
Diversity and inclusion
We welcome diverse applicants to join our inclusive workforce.
Trócaire is an equal opportunities employer. We are an organisation that embraces diversity and inclusion. We welcome applicants from diverse backgrounds to bring their experiences and perspectives to Trócaire.
Diversity and Inclusion statement available here


Requirements


Diploma/ Certificate in finance related field and/ or CPA Section 11
Minimum 1 year experience in a similar role
Strong computer skills, including in use of accounting software and MS office programs (Word, Excel, Outlook).
Ability to work independently while also being a strong team player.
Strong organisational skills, initiative, and ability to prioritise work.
Ability to perform several tasks with attention to detail.
Excellent communication skills (oral and written) to team members and partners.
 Ability to maintain outstanding working relationships.
 Strong problem solving and analytical skills.
 Ability to show initiative and take responsibility.
 Ability to work both independently and as part of teamwork.
 Possesses an unwavering sense of integrity.
 Ability to engage effectively and respectfully with a diverse group of team members and partners.
 Commitment to, and understanding of, Trócaire’s aims, values and principles, including a commitment to principles of partnership, rights-based approaches, social justice and development.
Knowledge of the Somali language and Environment is an added advantage more

Key Responsibilities

Data Platform Management:


Manage and maintain Trócaire's Microsoft Fabric and Power BI platform
Support the continued rollout and optimisation of our data visualisation platform
Build, develop and maintain data models, reporting systems, data-automation systems, dashboards and performance metrics to support key business decisions
Identify, design, and implement... automated processes to generate key organisational reports and dashboards
Monitor and maintain data platform performance, ensuring optimal functionality and user experience


Data Governance:


Support the development and maintenance of data governance frameworks across the organisation
Create policies and procedures for data quality standards, data management practices, and data usage guidelines
Support compliance activities by creating documentation and procedures related to data management practices
Develop and maintain data dictionaries, data catalogues, and documentation standards


Training and Support: 


Mentor, support, and train other team members and the wider organisation on best practice in relation to data management, data warehousing, reporting, and data governance
Provide support and training on our reporting and visualisation platforms, particularly Microsoft Fabric and Power BI
Develop training materials and documentation for end-users
Create and maintain a centralised knowledge base for data-related queries and solutions


Stakeholder Management: 


Manage relationships with key external suppliers, partners and peer organisations in relation to our data platforms
Use best-in-class approaches for data management principles and methodologies
Liaise with 3rd party suppliers to resolve data platform issues
Contributing to and/or taking the lead on specific data projects as agreed upon by the Head of Enterprise Systems


Documentation and Continuous Improvement:


Produce and update relevant documentation and procedures
Maintain accurate logs of all data platform activities and resolutions
Collect and analyse feedback from users to assess the effectiveness of data services
Use insights gained to continuously improve user experience and data platform performance
Stay informed about emerging data technologies and trends relevant to nonprofit sector


Other Duties:

To take on other duties that may be assigned by the Head of Enterprise Systems

Requirements

Essential Requirements

Education:


IT/Data Analytics qualification or equivalent hands-on experience


Experience:


Minimum of 3 years' experience in data visualisation tools, particularly Microsoft Power BI, Tableau, or similar platforms
Experience with Microsoft Fabric or similar modern data platform solutions
Strong experience in data management, data warehousing, and business intelligence more

Trócaire seeks to recruit a dedicated Monitoring, Evaluation, Accountability and Learning (MEAL) Coordinator to support the organization’s MEAL and research functions, and other duties as assigned. The MEAL Coordinator will be responsible for ensuring a systematic approach to Monitoring, Evaluation, Accountability and Learning (MEAL) in the Sudan Country Programme and will facilitate the... development and implementation of the country programme MEAL system. Additionally, s/he will work closely with Trocaire partners’ MEAL Officers and will be responsible for supporting baseline surveys, formative and operational research, development of project MEAL plans, community feedback and accountability mechanisms and development of programme MEAL reports. S/he will ensure that these tasks are functional and well grounded, strengthening coordination and collaboration with all programme team and partner staff, while ensuring that MEAL is visible within projects.
Reporting to Programme Manager this is a fixed term contract for one year contract with possibility of extension.


Key Responsibilities

Key Duties & Responsibilities

Design and support implementation of MEAL System for the country programme:


Facilitate the development and implementation of the country programme MEAL system
Under the supervision of the Programme Manager, ensure that the projects have solid MEAL plans, Indicator Performance Tracking Tables, and log frames
Support the development of tools and guidelines for data collection, collation and reporting to facilitate timely and accurate collection of indicator data and tracking of beneficiary reach
Ensure that the guidance and data collection and analysis tools for all project indicators are designed and used in accordance with good practices and international standards (SPHERE, GBV, CHS)
Support project leads (Program Coordinators) and partner MEAL officers in updating the indicator tracking tables and provide necessary MEAL guidance regarding project performance
In collaboration with Program Coordinators, conduct field visits to monitor program activities / interventions against Quality Benchmarks/ Quality Checklists through qualitative and quantitative methods, and thereafter produce and share reports with Programme Manager and the program team
Provide technical support to the Programme Team on measuring reach including the annual collection and reporting of reach and use of MEAL information to inform and adapt program implementation
Support program staff to strengthen joint planning and monitoring with partners
Work with the Program Coordinators and partner staff in conducting data quality assessments to ensure that collected data is validated, is accurate and consistent while providing feedback as necessary to program teams
Collaborate with project coordinators and partner MEAL staff in designing and management of project assessments, reviews and evaluations


Technical Support and Partners Capacity Strengthening:


support partner's MEAL capacity assessments and action plans to include generation of training materials and resources where needed but also utilizing the resources available in global office
work with partners to develop MEL and results frameworks
Trocaire utilises a results-based management (RBM) approach. The role will include assisting partners to develop relevant project documents that take RBM into account and assist partners to implement RBM approaches in their programming, ensuring that their monitoring tools and reports capture changes happening in the lives of the beneficiaries
support to partners on digital data collection and analysis
Support Programme team in conducting timely monitoring and learning activities, including quality assurance of the design and use of data collection, and analysis tools that contribute to quality reporting, increased accountability, visibility of programme impact and continual programme improvement
Support Trocaire and partner program staff on project related M&E templates/forms for data collection; Output trackers (OT) and Indicator Performance Tracking Table (IPTT) etc
Support Programme Team to champion the importance of gender sensitive data collection, sex, age and disability disaggregated data and analysis, including the use of the Washington Group short set practical indicators and monitoring tools
Supervise external consultants engaged by Trocaire during data collection in the project locations


Accountability to Affected People:


Support partners to operationalise community accountability in MEL mechanisms and forums where community are holding Trocaire to account on programme implementation as guided by the Field Coordinator
Support the establishment, implementation and monitoring of Trocaire Complaints and Response Mechanism in all sectors and components of the operations in the programme locations
Maintain a complaints database and manage the complaints feedback and referral system in close collaboration with the Focal Person(s)/sector heads and management
Periodically assess capacity gaps in implementing effective accountability and CRM systems, and to design and facilitate appropriate training and capacity development sessions for staff
Assess beneficiary accountability mechanisms in place and lead strengthening of such mechanisms including through appropriately structured dissemination of M&E findings in the field


Documenting Learning and Knowledge sharing:


Ensure learning properly accompanies project activities throughout the project cycle
Learn from other organisational and external documented learning in rolling out new approaches and methods (e.g. digital data monitoring and innovative participatory M&E methods) and explore how to apply these in the region context
Document and share partner MEAL tools and training resources developed by any other organization including the Sudan Country programme and organisation level and share other global tool/resources with staffs and partners
Support Technical coordinators and partner staff in the development of quality case studies that will enhance reporting to the external stakeholders
Work with the technical leads/coordinators to produce MEAL monthly and annual reports
Support the updating of program data on Salesforce


Other Duties


Any other reasonable and relevant area of work that, in the opinion of management, is consistent with the role of MEAL Coordinator


Behavioural Competencies in Line with Trócaire's Competency Framework


Leading: Reflecting our values of Participation & Accountability, acts to inspire and lead others to achieve their potential, demonstrating Trócaire's values with integrity in order to achieve our organisation's objectives
Communicating: Reflecting our value of Participation, being one organisation, communicating clearly and transparently across, teams, units, divisions, locations and other external organisations. Getting our message across with impact
Collaborating: Reflecting our values of Participation & Solidarity, partnering effectively as One Trócaire organisation and, in solidarity, maintains positive relationships built on trust and respect
Stewardship of Resources: Reflecting our value of Accountability and decision-making around the best use of resources. Using our resources transparently, sustainably, ethically, fairly & with integrity; acknowledging Trócaire's reputation in the use of resources
Delivering Results: Reflecting our values of Accountability & Perseverance, getting a quality job done through effective performance, planning and decision making
Continual Improvement & Learning: Reflecting our values of Participation & Courage, constantly looking to learn and develop self, employees, and partners to better fulfil Trócaire's' mission
Flexibility & Change: Reflecting our values of Participation & Courage, adapts positively to change and to different ways of doing things; manages or takes part in change processes in a way that is appropriate to role in the organisation


Requirements

Person Specification - Essential Requirements

Academic Qualification


MUST hold a degree in Monitoring and Evaluation related field from a Reputable institution


Experience


Minimum 3 years of experience in monitoring and evaluation
Additional skills/experience in one or more of the following technical areas: health services delivery; health systems strengthening; child health/ nutrition; education, WASH, livelihoods and humanitarian response
Experience in conducting rigorous data quality assessments, research pieces and report writing
Experience in supporting research assistants and consultants for quality data collection
Experience in use of digital data collection methods
Demonstrated experience of developing communication materials
Experience in data collection, analysis and reporting
Experience with community engagement on MEAL activities
Demonstrable experience in training others


Skills


Proven technical skills in data management and assessments
Significant knowledge of M&E design and quantitative and qualitative evaluation techniques
Ability to present concise reports, reflecting the problems and possible solutions
Excellent communication skills, including fluency in written and spoken English and fluency in Arabic language
Strong computer skills and a working knowledge of statistical software
Technical knowledge of digital data solutions such as Commcare, ODK, Kobo etc
Capacity building skills
Strong problem-solving skills and analytical skills


Qualities


Shows drive, initiative, and commitment to accountability
Possesses an unwavering sense of integrity
Committed to continuing personal and professional development and to supporting the professional development of colleagues
Builds strong relationships and works effectively on a team, cross-organisationally and with external stakeholders
Shows flexibility, adapts easily to change
Empathy with and understanding of the work of Trócaire more

Key Duties & Responsibilities:
Shared reflection, learning and resource development

Facilitate shared reflection and peer-to-peer exchange, creating a space for local, women-led organisations co-leading GBV sub-cluster coordination mechanisms in Somalia and South Sudan to connect and share experiences.
Capture and disseminate learning on the experiences of women-centred organisations... co-leading coordination mechanisms, in line with project commitments.
Support with the dissemination of the Women Led Organizations Leadership in GBV Coordination Resource Package.
Facilitate peer-peer online sessions with a larger group of WLOs leading GBV working groups.
Develop written reflection pieces to document the project.

Grant coordination and management

Oversee and coordinate project implementation as per approved proposal, including all aspects of planning, design, delivery, coordination, monitoring, communication and donor liaison.
Ensure proactive management of the grant in compliance with Trócaire and donor regulations and requirements, as well as oversight of day-to-day administrative tasks relevant to the grant.
Establish strong internal MEAL and reporting systems for the grant and develop high quality and timely reports to meet all internal and donor reporting requirements.
Ensure systematic information and knowledge management for the grant, including appropriate use of organisational grant and financial management platforms (Agresso, Salesforce, Box).

Technical support and accompaniment to women-led organisations

Working with in-country GBV specialists in each project location, coordinate and support the provision of technical support and accompaniment through mentoring and ongoing training relating to women’s leadership, technical GBV response, and coordination skills.
Oversee technical support (including managing a consultancy and allocating financial resources) for resource mobilisation and organisational resilience of 2 women-led organisations.
Stay abreast of, and align Trócaire’s approach to, sectoral best practice and minimum standards. This includes the Inter-Agency Minimum Standards for GBViE Programming, the GBV AoR Handbook for Coordinating Gender-Based Violence Interventions in Emergencies and the IASC Localization Guidance on Strengthening Participation, Representation and Leadership of Local and National Actors in IASC Humanitarian Coordination Mechanisms.

Internal and External Engagement, Coordination and Relationship Management

Represent Trócaire effectively in programme-related platforms and consultations at global, regional, national and/or sub-national levels, and ensure professional and high-quality engagement with all coordination and learning processes established for the grant.
Cultivate supportive and collaborative working relationships with the participating women-centred organisations and with other local actors that are co-leading coordination mechanisms across multiple contexts, including through facilitation of peer-to-peer exchanges in collaboration with the GBV AoR Coordination Team.
Consult and coordinate closely with the GBV AoR coordination team, GBV sub-cluster coordinators, Regional Emergency GBV Advisors (REGAs), the GBV Minimum Standards Task Team and the membership of other relevant platforms, such as the Global Protection Cluster and the Call to Action on Protection from Gender-Based Violence in Emergencies.
Establish and maintain clear internal coordination and communication protocols and processes with Trócaire colleagues (both finance and programming) to ensure timely and high-quality delivery of all project activities.
Work with colleagues across Trócaire to ensure coherence, synergy and shared learning. This includes collaboration with the wider work of the Global Hub on Partnership and Localisation and the Humanitarian Unit, as well as with colleagues in GBV and Women’s Empowerment; Policy; Safeguarding; and Programme Impact and Learning.

Other Duties

Fulfil other duties as may reasonably be required by line management, including engaging with wider organisational processes and priorities.
Travel to project locations, including potentially insecure areas, in line with grant requirements, sometimes at short notice. Periodic travel is expected to programme locations, typically in blocks of 1 – 2 weeks.

Behavioural Competencies in Line with Trócaire’s Competency Framework:

Leading: Reflecting our values of Participation & Accountability, acts to inspire and lead others to achieve their potential, demonstrating Trócaire’s values with integrity in order to achieve our organisation’s objectives.
Communicating: Reflecting our value of Participation, being one organisation, communicating clearly and transparently across, teams, units, divisions, locations and other external organisations. Getting our message across with impact.
Collaborating: Reflecting our values of Participation & Solidarity, partnering effectively as One Trócaire organisation and, in solidarity, maintains positive relationships built on trust and respect.
Stewardship of Resources: Reflecting our value of Accountability and decision-making around the best use of resources. Using our resources transparently, sustainably, ethically, fairly & with integrity; acknowledging Trócaire’s reputation in the use of resources.
Delivering Results: Reflecting our values of Accountability & Perseverance, getting a quality job done through effective performance, planning and decision making.
Continual Improvement & Learning: Reflecting our values of Participation & Courage, constantly looking to learn and develop self, employees, and partners to better fulfil Trócaire’s’ mission.
Flexibility & Change: Reflecting our values of Participation & Courage, adapts positively to change and to different ways of doing things; manages or takes part in change processes in a way that is appropriate to role in the organisation.

Requirements
Qualification

Relevant third level qualification.
Relevant humanitarian/development training.
Post-graduate qualification in Social Work, Public Health, Psychology, International Development, Humanitarian Action, Gender Studies or other relevant field of study preferred.

Experience

5 years in the humanitarian or development sector in a programmatic role, including at least 3 years in the design and implementation of GBV programmes in development/humanitarian settings. International experience an advantage.
Participating in humanitarian coordination mechanisms, particularly GBV sub-clusters or working groups at global, national or sub-national level. Experience co-chairing coordination mechanisms an advantage.
GBViE programming, either in grassroots women-led organisations, or in partnership with grassroots, women-led organisations.
Supporting women’s leadership or localisation initiatives, including experience designing and implementing capacity sharing and accompaniment models.
Resource mobilisation experience, including concept note and proposal development.
Grant management, including all aspects of planning, implementation, financial management and reporting duties in line with donor requirements. Experience with USAID/OFDA/BHA-funded grants an advantage.
Capturing lessons learnt and developing programmatic guidance, tools or other resources for a diverse audience.
Developing programme documentation (proposals, reports, etc.) for a range of institutional donors.
Liaising and coordinating with multiple internal and external stakeholders, including inter-agency coordination fora, including UN and NGOs.
Designing and facilitating workshops in humanitarian or development settings, including experience using participatory methodologies.

Skills

Strong knowledge of sector standards and best practice approaches for GBV programming and coordination in humanitarian settings.
Understanding of safeguarding (including PSEA), do-no-harm and survivor-centred principles, in particular as they relate to GBViE programming.
Understanding of programming in a partnership and accompaniment model and ability to work effectively with local, national and international partner organisations, including women-led organisations.
Excellent workshop / training facilitation skills and techniques, including facilitating participatory workshops using online platforms.
Ability to think strategically and programmatically.
Excellent coordination and communication skills.
Fluency in written and spoken English.

Qualities

Committed to justice, equality and supporting women’s participation, voice and leadership.
Appreciates the challenges and barriers to meaningful participation frequently faced by local and women-led actors and is committed to strengthening systems to support locally led and women-led responses in emergencies.
Shows drive, initiative, courage, integrity and accountability.
Builds strong relationships and works effectively on a team, cross-organisationally and with external stakeholders.
Manages time and resources efficiently.
Shows flexibility, adapts easily to change.
Empathy with the work of Trócaire as a Catholic organisation.

Other

Committed to justice, equality and supporting women’s participation, voice and leadership. Willingness to travel and work in developing (sometimes insecure) contexts when required, sometimes at short notice. more

Key Duties & Responsibilities
Technology for Impact
Work with colleagues across the Global Programmes Division and the ICT in Programmes Steering Committee to:

Review the current use of technology in Trócaire’s development and humanitarian programmes, identifying areas for new or further investment.
Review and update the digital strategy for Trócaire’s Global Programmes Division that is in... line with the organisational digital strategy and with Trócaire’s localisation and partnership focus.
Lead out on the implementation of the revised divisional strategy.
Work closely with country and HQ colleagues to document learning across the organisation on the use of technology in programmes for impact e.g., through case studies.
Ensure any technology used in programming is ethical, safe and appropriate for partners and people supported and that is complies with GDPR and other relevant data protection requirements.
Explore and shape emerging best practices on ICT for programmes in the sector through collaboration and engagement with peers internally and externally, including participating in and contributing to NetHope’s ICT4D working group.
Develop processes and support country teams to manage the adoption, and where appropriate, the scale-up of new technology within country offices.
Provide advice for new grant applications and proposals as required on areas of innovation and technology, ensuring adequate budgets are allotted for technology.
Be the focal person in the Global Programmes Division for the testing and roll out of the organisation’s preferred data visualisation platform.
Lead the piloting and roll out of Trócaire’s data visualisation platform in the GP Division and in a number of country offices.
Provide support and assistance to country teams so that they can maximise the impact of the software for reporting and data analysis purposes.
Drive continuous improvement and development of Trócaire’s approach to data visualisation.
Support the Head of PIL and team colleagues as required on relevant organisational initiatives.
Closely collaborate with the MEAL Data Collection and Analysis Advisor on the use of CommCare across the organisation.
Closely collaborate with the Accountability and Learning Advisor to digitise Feedback and Complaints Handling Mechanisms (FCHMs).
Manage Trócaire’s overall relationship with Dimagi/CommCare.
Lead organisation wide communication around ICT in programmes initiatives.
Collaboration with PIL team members, Global MEAL Team and stakeholders. internally and externally to leverage learning and create interest and engagement in PILs work, and foster positive working relationships.
Support concept note and proposal development for funding calls with ICT elements on an ad-hoc ongoing basis.
Profile Trócaire’s work on the use of technology in programmes externally and internally.
Leading: Reflecting our values of Participation & Accountability, acts to inspire and lead others to achieve their potential, demonstrating Trócaire’s values with integrity in order to achieve our organisation’s objectives.
Communicating: Reflecting our value of Participation, being one organisation, communicating clearly and transparently across, teams, units, divisions, locations and other external organisations. Getting our message across with impact.
Collaborating: Reflecting our values of Participation & Solidarity, partnering effectively as One Trócaire organisation and, in solidarity, maintains positive relationships built on trust and respect.
Stewardship of Resources: Reflecting our value of Accountability and decision-making around the best use of resources. Using our resources transparently, sustainably, ethically, fairly & with integrity; acknowledging Trócaire’s reputation in the use of resources.
Delivering Results: Reflecting our values of Accountability & Perseverance, getting a quality job done through effective performance, planning and decision making.
Continual Improvement & Learning: Reflecting our values of Participation & Courage, constantly looking to learn and develop self, employees, and partners to better fulfil Trócaire’s’ mission.
Flexibility & Change: Reflecting our values of Participation & Courage, adapts positively to change and to different ways of doing things; manages or takes part in change processes in a way that is appropriate to role in the organisation.

Qualification

Primary degree in a relevant area

Experience

At least 5 years’ experience in programmes or MEAL roles with at least 3 years’ experience working in an international NGO environment, preferably in an overseas-based position.
At least 3 years’ experience of using digital technology/ICT to improve programme quality
Excellent data presentation and report writing skills.
Expertise in the development and delivery of training and support to colleagues and partners
Experience in project management
Experience in providing guidance and often direct bilateral support to colleagues in relevant activities.
Experience with data visualisation software such as PowerBi or Tableau
Experience of using digital data collection platforms such as CommCare or Kobo
Experience of best practice in relation to data protection/GDPR

Skills

A strong understanding of various technology platforms/tools and their strengths/limitations for use in human rights, women’s empowerment, GBV, humanitarian and livelihoods programmes.
A strong understanding of best practice in the field of monitoring, evaluation and impact assessment.
Excellent training and facilitation skills.
Excellent interpersonal and influencing skills.
Excellent written, verbal, and communication skills.

Qualities

Ability to build credibility, work with, and influence a variety of colleagues in the development and implementation of systems and processes.

Other

Willingness to travel regularly to Trócaire’s overseas offices and within Ireland/Europe.

Requirements
Qualification

A research-focused post-graduate qualification, preferably in an international development or technology related discipline.
Train the trainer or related certification
Experience of conducting M&E activities within an overseas development/humanitarian context.
Experience of working with partnership agencies in an overseas development context.
Experience of multiple analysis platforms and CRM software solutions such as Salesforce
Experience of liaising with solution providers.
Experience of project management software solutions.
Good knowledge of written and spoken Spanish and/ or French
Good understanding of (Trócaire’s) partnership approach and working with local partners

Experience

Experience of conducting M&E activities within an overseas development/humanitarian context.
Experience of working with partnership agencies in an overseas development context.
Experience of multiple analysis platforms and CRM software solutions such as Salesforce
Experience of liaising with solution providers.
Experience of project management software solutions.

Skills

Good knowledge of written and spoken Spanish and/ or French

Qualities

Good understanding of (Trócaire’s) partnership approach and working with local partners more

Key Duties & Responsibilities



Hub Financial and Compliance Duties

Regularly review and manage effective financial controls, policies and procedures, which comply with Trócaire organisational policies and procedures and widely accepted accounting standards.
Ensure timely and accurate preparation of financial and donor reports.
Closely monitor all Hub financial activities and keep the... GD, FAM and HQ Finance advised of issues that may impact internal controls or financial management.
In collaboration with the GD and FAM, lead in the preparation and finalisation of annual Hub or programme budgets and manage budget reviews and revisions.
Finalise the Hub’s year end accounts for external auditors and provide any ad-hoc financial reports as required with support from HQ Finance.
Prepare and share the Hub’s Budget v. Actual reports through Agresso and appropriately review jointly with the Hub team.
Support the internal and external audit process with support from FAM and HQ Finance; follow up on recommendations included in audit reports.
Ensure that all financial records and accounts are compiled accurately, in a timely manner, and in line with international accounting standards and donor regulations.
Analyse, prepare, and submit Hub cash flow projections to the Finance Officer (FO) and FAM.
Coordinate with GSO Office Manager and FO on all payment requests for the Hub and ensure all costs are posted on Agresso accurately.
Ensure effective utilisation of the global accounting package (Agresso Business World).
Review all Hub financial transactions and payment requests to ensure they are valid, within budget, fully evidenced, approved, and fully conform to Trócaire and donor compliance requirements before making payments.
Check all Hub float requests and clearances to ensure accuracy and timeliness.
Ensure that all financial documentation is properly and securely filed on Trócaire’s systems and can be easily referenced and audited.
Prepare monthly Hub batch journal uploads for recurring expenditure, including salary costs, taxi and other costs.
Work with the GSO Office Manager and FO on day-to-day Hub related expenditure status.
Together with the Programme team undertake and partake in partner risk pre-assessments and grant start-up meetings.
Monitor partner expenditure and report any arising issues to management.
Deliver project compliance trainings for project staff and partners on the award’s governing regulations, Trócaire requirements/tools/processes, and other award expectations.
Contribute to strengthening partner staff capacity through review visits and communications.
Support partners to meet their reporting schedules, ensuring that financial reports are in line with approved budgets and grant requirements.
Follow up on partners’ internal audit findings and partner capacity assessment recommendations for implementation.
Support partners in maintaining an appropriate filing system for easy access of documents.
Ensure partners are aware of and meet donors’ grant management and reporting requirements.
Maintain the Hub’s budgeting and financial reporting templates.
Facilitate timely grant processing, regularly updating the Hub team on disbursement status.
Monitor and review partner financial reporting, ensuring timeliness, compliance with Trócaire/donor requirements, cost efficiency and effectiveness in utilization of financial resources, validity, accuracy and completeness of reported expenses.
Ensure all partner financial and grant-related documentation is uploaded on Salesforce and Box.
Support Hub team in uploading budgets onto Agresso.
Maintain up-to-date knowledge of various back donor and Kenya government requirements related to financial matters and ensure compliance with tax regulations and other legal requirements; provide advice to Hub team on these issues, as required.
Provide timely review and feedback to partners’ financial reports and monitor expenditure.
Prepare timely fund transfers to Hub partners, based on approved instructions.
Support partners and the Hub team during project and programme design and costing, including the development of robust budget proposals.
Review and finalise submitted partner financial proposals and budgets; compile budgets as needed.
Prepare and share partner budgeting and financial reporting templates, donor templates and guidelines during proposal development.
Develop action plans for budget and proposal development and coordinate with staff and partners on this.
Coordinate closely with the HQ Finance team.
Engage in international travel to visit and work with partners or engage in global meetings (est. 5-10% of time)
Any other reasonable and relevant area of work, depending on the emerging needs.
Ensure proper use and filing of timesheets and follow up with staff and partners as required.
Ensure all Hub staff accurately use proper chart of accounts and budget codes.
Conduct spot checks of the Hub’s data management and supporting documentation, following up with the team on any issues identified.
Develop and present budget forecasts to the Hub team to ensure on-track expenditure.

Coordinate and Support Partner and Grant Management

Undertake partner financial monitoring exercises including expenditure verifications, positively and constructively providing feedback to the partner and the Hub team, ensuring that arising issues are resolved in an effective and timely manner.
Regularly update the Hub team on partner reporting and expenditure status.
Update the Hub management on any financial and other risks that would impact on the delivery of the grants.

Support and Coordinate Financial Planning and Budget Development



Any Other Duties

Provide support to Trócaire’s approaches to due diligence and partner financial capacity strengthening.
Participate in regular Hub meetings, providing technical financial inputs and advice.

Behavioural Competencies in Line with Trócaire’s Competency Framework

Leading: Reflecting our values of Participation & Accountability, acts to inspire and lead others to achieve their potential, demonstrating Trócaire’s values with integrity in order to achieve our organisation’s objectives.
Communicating: Reflecting our value of Participation, being one organisation, communicating clearly and transparently across, teams, units, divisions, locations and other external organisations. Getting our message across with impact.
Collaborating: Reflecting our values of Participation & Solidarity, partnering effectively as One Trócaire organisation and, in solidarity, maintains positive relationships built on trust and respect.
Stewardship of Resources: Reflecting our value of Accountability and decision-making around the best use of resources. Using our resources transparently, sustainably, ethically, fairly & with integrity; acknowledging Trócaire’s reputation in the use of resources.
Delivering Results: Reflecting our values of Accountability & Perseverance, getting a quality job done through effective performance, planning and decision making.
Continual Improvement & Learning: Reflecting our values of Participation & Courage, constantly looking to learn and develop self, employees, and partners to better fulfil Trócaire’s’ mission.
Flexibility & Change: Reflecting our values of Participation & Courage, adapts positively to change and to different ways of doing things; manages or takes part in change processes in a way that is appropriate to role in the organisation.

Requirements



Person Specification – Essential Requirements



Qualification

An undergraduate degree in a finance-related field.
Post-graduate qualification in relevant field a plus.
Full professional accountancy qualification (CPA or ACCA) is required.

Experience

At least 5 years of relevant experience within a development or humanitarian organisation.
Hands on experience with using Agresso or a similar accounting system.

Skills

Strong accounting and administrative skills, including budget v. actual management and preparing financial reports.
Skills and knowledge in financial management of institutional donor funds.
Managing internal and external audits at organisation and project level.
Practical skills in preparing the multi-currency donor budgets using FTE (Full Time Equivalent) methods, consolidation of financial reports in donor currency from expenditure of different currencies, calculation of FX gains and losses, and budget revision.
Strong computer skills; must be competent in use of accounting software and MS office programs (Word, Excel, Outlook); skills with Agresso Business World would be an asset.
Ability to work independently while also being a strong team player.
Strong organisational skills, initiative, and ability to prioritise work.
Ability to perform several tasks with attention to detail.
Strong ability to multi-task and respond to unanticipated requests quickly.
Ability to perform essential functions under stressful and changing conditions and represent the department in a professional manner.
Excellent communication skills (oral and written) to team members and partners.
Ability to maintain outstanding working relationships internally and externally.
Strong problem solving and analytical skills.
Ability to show initiative and take responsibility.
Fluency (written and spoken) in English.

Qualities

Possesses an unwavering sense of integrity.
A proven commitment to teamwork.
Ability to engage effectively and respectfully with a diverse group of team members and partners from different parts of the world.
Commitment to, and understanding of, Trócaire’s aims, values and principles, including a commitment to principles of partnership, rights-based approaches, social justice and development. more

Key Duties & Responsibilities



Finance Duties:

Process the daily financial needs for the Trócaire Global Support Office.
Work closely with all GSO teams on financial planning to ensure the funds are always available for implementation of activities.
Prepare weekly, monthly and quarterly GSO financial reports and ensuring that expenditure is incurred within the budget limits and... following financial procedures.
Assist the FAM and Programme Accountants in the preparation of financial reports as needed.
Prepare monthly reconciliation statements (bank and petty cash) and notify the FAM when any balance on the bank accounts is running low.
Prepare and submit for approval the cash request from Head office with inputs from the Somalia, Sudan, Hub and GSO teams.
Ensure that transactions are fully supported and approved before payment.
Regularly review all supporting documentation to ensure validity and follow up on any issues identified.
Oversee a highly organized and well managed filing system of all finance documents to ensure good audit trail.
Ensuring that only fully budget coded expenditures are paid and posted to the Agresso accounting system in line with the finance procedures.
Assist with the preparation of the audit schedules and support internal and external audit processes.
Maintain current knowledge of Kenya government requirements related to financial matters and ensure all taxes due are paid to the relevant government authorities within the set deadlines.
Liaise with the FAM and GSO Office Manager and regularly update an accurate fixed assets register.
Ensure timely payments and funds transfer to suppliers and staff.
Keep fiduciary filing duty of all the contracts and agreements and monitor status on a quarterly basis; keep log of all payments done/due for all the contractual obligations.
Work with the GSO Office Manager in preparing the admin expenditure budget and ensuring that expenditure is incurred within budget limits and following financial procedures.
Support with annual and project budget preparation for GSO.
Conduct data entry of financial data on the Agresso accounting system on a daily basis with correct budget and cost centres.
Prepare monthly financial checklist; ensure they are reviewed and sign off by 15th of the month.
Ensure partners transfers are transferred on time and partner grant confirmation receipts are received and filed.
Support on the preparation of the annual and quarterly budget packs; ensure they are reviewed and submitted to HQ on time.
Liaise with the GSO Office Manager on missionary grants transfers and reports.
Prepare monthly batch journal uploads for recurring expenditure including salary costs, taxi and other costs.
Ensure shared cost budget and sharing matrix are up to date and costs shared with the agreed cost share matrix.
Assist the FAM on monthly intercompany accounts reconciliations.
Facilitate bank transactions and act as the GSO bank agent.
Ensure a well-managed petty cash system.
Ensure smooth communication with the Sudan and Hub Programme Accountants, in relation to proper budget codes and programme visits, among other activities.

Programme-Specific Finance Duties:



Other Duties

Any other reasonable and relevant area of work, depending on the emerging needs.

Behavioural Competencies in Line with Trócaire’s Competency Framework

Leading: Reflecting our values of Participation & Accountability, acts to inspire and lead others to achieve their potential, demonstrating Trócaire’s values with integrity in order to achieve our organisation’s objectives.
Communicating: Reflecting our value of Participation, being one organisation, communicating clearly and transparently across, teams, units, divisions, locations and other external organisations. Getting our message across with impact.
Collaborating: Reflecting our values of Participation & Solidarity, partnering effectively as One Trócaire organisation and, in solidarity, maintains positive relationships built on trust and respect.
Stewardship of Resources: Reflecting our value of Accountability and decision-making around the best use of resources. Using our resources transparently, sustainably, ethically, fairly & with integrity; acknowledging Trócaire’s reputation in the use of resources.
Delivering Results: Reflecting our values of Accountability & Perseverance, getting a quality job done through effective performance, planning and decision making.
Continual Improvement & Learning: Reflecting our values of Participation & Courage, constantly looking to learn and develop self, employees, and partners to better fulfil Trócaire’s’ mission.
Flexibility & Change: Reflecting our values of Participation & Courage, adapts positively to change and to different ways of doing things; manages or takes part in change processes in a way that is appropriate to role in the organisation.

Requirements



Person Specification – Essential Requirements



Qualification

An undergraduate degree in a finance-related field.
First level accountancy qualification.

Experience

At least 3 years of relevant financial work experience with a development or humanitarian organisation.
Hands on experience with using Agresso or a similar accounting system.

Skills

Strong financial and administrative skills.
Strong computer skills, including in use of accounting software and MS office programs (Word, Excel, Outlook).
Ability to work independently while also being a strong team player.
Strong organisational skills, initiative, and ability to prioritise work.
Ability to perform several tasks with attention to detail.
Excellent communication skills (oral and written) to team members and partners.
Ability to maintain outstanding working relationships.
Strong problem solving and analytical skills.
Ability to show initiative and take responsibility.
Fluency (written and spoken) in English.

Qualities

Possesses an unwavering sense of integrity.
A proven commitment to teamwork.
Ability to engage effectively and respectfully with a diverse group of team members and partners.
Commitment to, and understanding of, Trócaire’s aims, values and principles, including a commitment to principles of partnership, rights-based approaches, social justice and development. more